Office Specialist II

The Department of Mathematics at Kansas State University is seeking applicants for an Office Specialist II position. This role serves as the lead office support for the Department Head, Associate Director, and Graduate Program Director. The position also assists department leadership with sensitive information and confidential matters.

Reception Duties:
Serve as the receptionist for the Department of Mathematics main office by greeting visitors, directing them to appropriate faculty, staff, or locations, and answering incoming phone calls. Route calls, take messages, and provide general assistance. Coordinate room scheduling through Facilities for exams, courses, review sessions, graduate student defenses, committee meetings, and lab meetings.

Additional Responsibilities:
Perform building manager duties, including issuing key cards and coordinating facility access. Support departmental programs such as guest speakers and awards. Assist with administrative processes including reappointment, tenure, promotion, and graduate faculty certifications. Perform other duties as assigned.

The Department of Mathematics at Kansas State University integrates research, education, and outreach, offering undergraduate and graduate degrees and certificates, including tracks in pure, applied, and actuarial mathematics. Internationally recognized for research excellence, the department hosts active research groups, seminars, and workshops. With a dynamic community of faculty, staff, and students, the department is committed to student success, support, and community engagement, making it a collaborative and impactful place to work. For more information, please visit: https://www.math.ksu.edu/

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Minimum Qualifications:

• One year of relevant experience.

Preferred Qualifications:

• Technical education or higher.
• Two years secretarial or office specialist experience.
• Strong organizational skills.
• Good oral and written communication skills.
• Familiarity with Microsoft Office Suite.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Please submit the following documents:

1. Resume
2. Cover Letter
3. Three Professional References

Applications close on: May 9, 2026

$17.54 - $20.81