Medical Education Coordinator

Medical Education Programs Administrators (MEPAs) oversee all aspects of a large education program or multiple programs, and as a result, they operate with additional authority, independence, or level of complexity. MEPAs serve as liaisons among trainees, the administration, and program directors. MEPAs are responsible for recruitment, record maintenance, communications, adherence to accreditation requirements, and curriculum support. They have advanced decision-making authority and operate under limited supervision.

Duties can include:

• Assume responsibility for the daily administrative operations and coordination of the DOM's residency/fellowship programs.

• Respond to requests for assistance and information from program directors, residents and fellows, administration, Graduate Medical Education Office, or outside agencies.

• Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.

• Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources. Help promote events.

• Assist in the pre-screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, tracking, and communicating progress.

• Prepare and distribute instructional materials and course information.

• Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System's Graduate Medical Education Office and Continuing Medical Education (CME).

• Submit updates to professional organization databases.

• Create and reconcile program budgets, prioritizing activities and expenditures based on statistical analysis.

• Function as an integral player on the Department of Medicine education team, to include providing cross-coverage and mentoring as needed.

• Participate in and contribute to residency and fellowship special projects and events, such as: recruitment and orientation, year-end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in-service training exams as needed to represent the needs and perspective of the Residency and Fellowship programs.

• Establish and maintain relationships with the residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.

• Represent the Department at regional, state, and national meetings.

Minimum Requirements

Education: High school diploma/GED

Experience: 3+ years of relevant professional experience required.

Preferred Qualifications

Education: Bachelors Degree

Experience: Previous experience with graduate medical education

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: Salary will be commensurate with education and experience.

Exemption Status: This is an exempt-level, benefited position. Learn more about UVA benefits.

Work Arrangement : This position is based in Charlottesville, VA, and must be performed fully on-site for the first 3-4 months. After this time, a more hybrid work schedule is possible.

About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline: Application review will begin after April 27, 2026.

Background Check: Background checks will be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply: Please apply online, by searching for requisition number R0082480. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants:Search and apply for jobs on theUVA Internal Careers website.

Department Contact: For questions about the position, please contact Terry Bennett.

Recruiter Contact: For questions about the application process, please contact Margaret Weeks.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.