CAT Payables Specialist

ABOUT WESTERN STATES EQUIPMENT:

Western States has a long legacy of providing quality equipment and excellent service to customers. Since 1956, our vision is to make our communities stronger, cleaner, and more productive, not just with our products and service - but through our people. We are committed to:

• The Power of our Purpose: "Building our Communities for a Better Tomorrow"
• Performance through our Values: SAFETY, EXCELLENCE, TEAMWORK, INTEGRITY, ACCOUNTABLITY, and INNOVATION
• Customer and Employee Care Commitments: Conveying Warm and Empathy, Actively Listening, Building Trust, and Saying Thank You

WHY YOU'LL LIKE IT HERE:

Recognized as one of the top private companies to work for, we put our employees first. We are fiercely committed to SAFETY and sending every employee, safely home, every single day. Our comprehensive benefits package and complete wellness programs include:

• Three weeks of accrued PTO to start, increases with tenure
• Company paid health care premium option for employees
• Health, dental, and vision insurance
• Wellness dollars
• 401k with company match and profit sharing
• Educational reimbursements, tool loans, and safety & tooling dollars
• Employee Assistance Program
• Paid Parental leave
• Care Leave

WHAT WE'RE LOOKING FOR:

THINK-ACT-BE SAFE - At Western States, we empower every employee, every day to work and promote a safe environment to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable procedures and standards. This includes maintaining clean/clutter free personal work areas and wearing the required personal protective equipment (PPE) as identified in safety policy.

FULL SUMMARY

Responsible for end-to-end processing of CAT-related accounts payable activities, ensuring accurate and timely payment of vendor invoices. This role partners closely with Operations and internal stakeholders to validate invoice accuracy, resolve discrepancies, and maintain strong controls including 3-way match (purchase order, receiving, and invoice). Requires a high degree of attention to detail, organization, and follow-through in a fast-paced environment.

CAT Accounts Payable & Vendor Reconciliation

• Reconciles vendor statements and invoices.
• Partners with Accounting on CAT-related reconciliations, researching variances and supporting month-end close activities as needed.
• Works with Operations and internal departments to obtain required approvals, validate supporting documentation, and resolve invoice/receipt/PO discrepancies to ensure accurate and timely vendor payments.
• Codes and processes CAT-related vendor invoices for payment. Sets up and maintains vendor accounts. Reviews invoices and supporting documentation for completeness and accuracy, ensuring proper coding, approvals, and compliance with internal controls.
• Provides backup for the processing and maintenance of CAT payments.
• Coordinates A/P issues with IT help desk.
• Primary point of contact for CAT payables, ensuring invoices are coded, validated, and processed in accordance with established policies and timelines.

CAT Vendor Payables & Purchase Order Resolution

• Resolves vendor payment questions and issues in a positive manner. Handles difficult or complex problems or in resolving escalated complaints or disputes in a positive manner.
• Helps create, review, and update procedures, policies, and customer care standards for the AP department.
• Partners with CAT machine and parts ordering groups to validate purchase order details, receiving, and invoice support; coordinates warranty-related documentation and billing to ensure proper processing and compliance.
• Processes CAT purchase order (PO) vendor invoices for payment, performing 3-way match (PO, receiving, invoice) and partnering with Operations to ensure quantities, pricing, and receipts are accurate.
• Resolves vendor inquires verbally and in writing.
• Maintains the document imaging environment that houses vendor invoices and statements.

KNOWLEDGE SKILLS AND ABILITIES:

• Proficient in the use of Microsoft computer products or other comparable systems.
• Basic knowledge, skills and abilities, behavioral attributes, and experience to contribute to the administration of the accounts payable function and ensure compliance with established policies, procedures, laws and regulations.
• Thorough knowledge of and demonstrated ability to apply math computation skills.
• Must be self-starter with a strong sense of urgency to meet the challenges of a fast-paced business environment.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance.

EDUCATION AND EXPERIENCE:

• Proof of high school diploma or General Education Degree (GED). Bachelor's Degree in a finance or accounting discipline preferred.
• Minimum of two years of experience with a bachelor's degree, or four years' experience required without a bachelor's degree.
• Minimum of one year experience in accounts receivable, accounts payable, credit, customer services, collections, and/or financial statement analysis.
• Must be able to communicate (speak, read, comprehend, write in English).

PHYSICAL CHARACTERISTICS:

• Must be able to sit for long periods of time along with walking, standing, climbing stairs, reaching pushing, pulling, leaning and twisting.
• Must be able to meet all safety requirements for applicable safety policies.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.