Graduate Program Officer, Chemistry & Biochemistry

The Department of Chemistry and Biochemistry (CBC) aspires to be a world leader in the chemical and biochemical sciences through cutting edge education, innovative research, and meaningful community impact that improves our understanding of the world and our quality of life. CBC's world class, interdisciplinary research addresses critical challenges across chemistry, biochemistry, energy, materials, biomedical engineering, and related fields, and directly fuels its educational mission. The department offers comprehensive undergraduate and graduate programs, from bachelor's degrees through Ph.D.s, preparing the next generation of scientists to advance discovery and innovation.

The University of Arizona's Department of Chemistry and Biochemistry invites you to apply for the role of Graduate Program Officer. The Graduate Program Officer manages CBC graduate programs (CHEM & BIOC, PhD and Master's; 130+ students) to ensure program goals are successfully met. Duties are wide-ranging and include facilitating academic program resources, program management, providing program guidance to students, and supporting graduate recruitment and admissions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Facilitation of Academic Program Resources:

• Manage all financial aspects of the graduate programs, including recruitment budgets, travel, oversight of graduate student resources, awards and scholarships distribution, and purchasing.
• Determine additional financial support utilizing department funds.
• Partner with faculty in preparing proposals for graduate student training grants and similar funding opportunities.
• Facilitate administration and disbursement of student awards.
• Maintain appropriate assignments throughout the year and make necessary readjustments as needed.
• Prepare financial and other operational reports as needed.

Program Management:

• Maintain institutional, college, and departmental records related to academic policies, degree programs, and degree requirements.
• Review and analyzes programs to ensure compliance with institutional, state, and federal policies and regulations.
• Provide expertise and guidance to faculty, staff, and students on academic policies and procedures.
• Coordinate and participate in Graduate Program Committee meetings, keeping accurate meeting minutes to maintain records of discussions.
• Communicate important program information to students, faculty, and other stakeholders as needed.
• Coordinate employment logistics including hiring, offer letter, contracts, on-boarding, orientation, scholarships, and fellowships, for graduate students, in alignment with Graduate College policy.
• Update degree plans and student on-boarding materials, such as the handbook, to reflect changes in Department, Graduate College, and University policies and requirements.
• Collect, analyze, and report data and information related to the program and curriculum. Works with the Chair, Graduate Program Committee, and with the Assessment Work Group to evaluate this data.
• Assist with the Academic Program Review and self-study report (conducted every seven years).

Providing Program Guidance to Students:

• Guide faculty, staff, and students on CBC program requirements, Graduate College requirements, and course selection and enrollment (in conjunction with other staff members).
• Provide guidance, referrals, and information to students and faculty.
• Coordinate, track, and monitor degree progress for each student, both internally and in GradPath.

Graduate Recruitment and Admissions:

• Track and manage incoming applications.
• Work with Admissions Committee to review and discuss applications.
• Advise the Admissions Committee on Graduate College policies, procedures, deadlines, etc.
• Organize recruitment events, including student travel, faculty and student events and appointments, food, and social activities.
• Ensure all financial protocols are followed for payment and reimbursements for event costs.
• Budget, plan, and manage program events, such as recruiting weekend.
• Perform additional duties as assigned.

Knowledge,
Skills, and Abilities (KSAs):

• Proficiency in UA Financials, Analytics, Employee, and Student systems.
• Proficiency with Excel and data analysis.
• Attention to detail with a high level of accuracy.
• Ability to work effectively as a member of a team.
• Strong written and verbal communication skills.
• Strong organizational skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience with UA information systems, including UAccess (especially Financials).