Finance Manager

Finance Manager

Primary Duties and Responsibilities:

Palladium is in the business of making the
world a better place, and we believe that collaborative models and systemic
approaches are the way to achieve progress and success. We work with governments, businesses, and
investors to solve the world's most pressing challenges. With a team of more
than 2,500 employees operating in 90-plus countries, we help improve economies,
societies, and, most importantly, people's lives. Palladium is part of the GISI
Consulting Group, a company that unites some of the world's top project
management and engineering consulting firms to innovate and accelerate
solutions on a global scale.

Program Overview
KATALIS Phase
II (2026-2031) is a partnership between the governments of Australia and
Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and
implemented in collaboration with the Government of Indonesia. The program
strengthens bilateral economic engagement under the Indonesia-Australia
Comprehensive Economic Partnership Agreement (IACEPA) through two mutually reinforcing pillars:
Pillar 1: IACEPA institutional architecture & policy reform (secretariat and implementation support).
Pillar 2: Skills, Businesses & Inclusive Growth, including the KATALIS Phase II Business Partnership Fund (KBPF) to test, scale, and commercialise inclusive, climatesmart business models with Indonesian SMEs and Australian partners.

Purpose of the
Position:
The Finance
Manager is responsible for managing and overseeing KATALIS PHASE II's financial operations to ensure
alignment with program goals and compliance with Palladium, DFAT, and
government regulations. The role involves high-level financial planning,
budgeting, and expenditure tracking, ensuring efficient fund utilization and accurate
forecasting.

The Finance
Manager also leads the development and revision of financial guidelines and
tools, provides technical guidance to the finance team, and ensures the
effective management of budgets.

Primary
Responsibilities

Under
the direction of the Operations Lead, the Finance Manager will :

• Ensure effective financial planning to support KATALIS Phase II operations by preparing accurate cash flow forecasts and project fund requests in accordance with KATALIS Phase II, Palladium and DFAT operations protocols;
• Ensure monthly expenditures report are prepared and submitted, ensuring inclusion of scanned receipts, bank statements, cash and bank reconciliations, and payroll documentation;
• Supervise and provide technical guidance to the Finance team, ensuring alignment with program goals and financial compliance
• Maintain the Financial Management Guidelines and ensure KATALIS Phase II Financial regulations, procedures and tools are optimal, compliant and up to date with program needs
• Maintain the high-level KATALIS Phase II Program Budget. Prepare budget updates in a timely manner for routine reporting on expenditure to program managers, and for routine reports and plans: Six-Monthly Progress Reports and Annual Plans.
• Oversee and manage KATALIS Phase II expenditures, ensuring budgets and spending align with the approved Head Contract and Annual Plans. Provide comprehensive budget tracking and analysis to inform spending decisions and ensure accurate financial forecasting.
• Authorize high-level KATALIS Phase II financial expenditures and commitments, as per KATALIS Phase II Operations Guidelines
• Review, update and develop Standard Operations Procedures (SOP) of key financial processes in order to make operations systems effective and compliant to KATALIS Phase II guidelines. Train KATALIS Phase II staff as needed on the use of these SOPs.
• Coordinate with other KATALIS Phase II operations coordinators, teams and consultants (Procurement, HR, Admin, Program Support) to ensure KATALIS Phase II financial systems are streamlined with other operations processes
• On the basis of internal cash available and planned expenditure, send monthly Fund Transfer Requests for the program to Palladium Corporate;
• Oversee the payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements
• Ensure effective internal controls of KATALIS Phase II transactions and financial operations, timely response to external or internal audits and other reviews, and appropriate coordination with the head office;
• Ensure financial Quality Assurance and Control is provided to KATALIS Phase II grantees and subcontractors, including conducting spot checks, audits or document reviews to ensure the financial management of KATALIS Phase II grantees and subcontractors is compliant with KATALIS Phase II guidelines
• Oversee banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook
• Provide training, in finance and administration procedures to KATALIS Phase II staff members in other work units
• Ensure all transactions are entered against the correct account billing code, ensuring proper cost distribution to activities
• Manage the monthly VAT restitution and exemption process with coordination with Operations Lead, prepare data for Government of Indonesian BAST report periodically with accurate data transactions and assisting the process until it is registered.

Other Duties:

• Carry out other responsibilities as reasonably requested by the Operation Lead and consistent with the role's qualifications.
• Comply with, and advocate for, DFAT's policies in all aspects of implementation, including gender, disability, fraud and anti-corruption, PSEAH, child protection and environmental and social safeguards

• Tertiary qualifications in a relevant discipline or an equivalent combination of relevant experience and/or education.
• At least 10 years of progressively senior operational management experience with DFAT and other donorfunded development programs work including: program financial management; technical contract management; managing donor and stakeholder relationships; risk, fraud and compliance management; achieving tight milestones deadlines; and developing and interpreting project plans.
• Ability to provide leadership and guidance to a multi-disciplinary team and coordinate and manage a complex operation to produce measurable outcomes;
• Highly developed financial and commercial acumen with proven ability to manage highvalue budgets and ensure financial and contractual compliance.
• Ability to analyse program data, assess performance and identify areas for improvement.
• Strong understanding of Government of Indonesia systems and experience working with national and subnational government counterparts.
• Understanding of compliance requirements and risk management practices to ensure programs meet DFAT's standards and mitigate potential risks.
• Excellent written and verbal communication skills in English and Bahasa Indonesia to effectively develop and write reports and undertake presentations for senior audiences, including DFAT, partner organisations and the broader development community
• Demonstrated commitment to equity, diversity and inclusion, particularly in a multi-cultural environment.
  Strong interpersonal skills with an ability to operate diplomatically and with cross-cultural sensitivity with government, private sector, and community stakeholders

Equity,
Diversity & Inclusion -

Palladium is committed to
embedding equity, diversity, and inclusion into everything we do. We welcome
applications from all sections of society and actively encourage diversity to
drive innovation, creativity, success and good practice. We positively welcome
and seek to ensure we achieve diversity in our workforce; and that all job
applicants and employees receive equal and fair treatment regardless of their
background or personal characteristics. These include: (but are not limited to)
socio-economic background, age, race, gender identity and expression, religion,
ethnicity, sexual orientation, disability, nationality, veteran, marital or
Indigenous status.

Women
are encouraged to apply.

KATALIS PHASE II has zero tolerance for child
abuse and exploitation. All successful candidates will be required to adhere to
our Child Protection Policy and will be subject to background checks as a
condition of employment.

Application closes on 26 April 2026 at 23:59 Jakarta Time

.