Finance and Budget Coordinator- Katalis Phase 2

Finance and Budget Coordinator- Katalis Phase 2

Palladium is in the business of making the world a better place, and we believe that collaborative models and systemic approaches are the way to achieve progress and success. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 2,500 employees operating in 90-plus countries, we help improve economies, societies, and, most importantly, people's lives.Palladium is part of the GISI Consulting Group, a company that unites some of the world's top project management and engineering consulting firms to innovate and accelerate solutions on a global scale.

KATALIS Phase II (2026-2031) is a partnership between the governments of Australia and Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and implemented in collaboration with the Government of Indonesia. The program strengthens bilateral economic engagement under the Indonesia-Australia Comprehensive Economic Partnership Agreement (IACEPA) through two mutually reinforcing pillars:
Pillar 1: IACEPA institutional architecture & policy reform (secretariat and implementation support).
Pillar 2: Skills, Businesses & Inclusive Growth, including the KATALIS Phase II Business Partnership Fund (KBPF) to test, scale, and commercialise inclusive, climatesmart business models with Indonesian SMEs and Australian partners.

Purpose of the Position
The Finance and Budget Coordinator is responsible for the precise tracking, analysis, and reporting of program expenditures to ensure the highest standards of fiscal efficiency and impact. Reporting to the Finance Manager, this role ensures that program resources are utilized to maximize "Value for Money" while maintaining rigorous financial compliance, accurate forecasting, and detailed recording of project expenditures.

Primary Responsibilities
Under the direction of the Finance Manager, the Finance and Budget Coordinator will:

• Budget Analysis & Activity Tracking: Review activity line items (e.g., airfare, honorariums, meeting packages) against the Activity Budget and Standar Biaya Masukan (SBM) to produce Budget vs. Activity reports.
• Expenditure Oversight: Review invoices from vendors and sub-awardees for accuracy, allowability, and compliance with the Operations Manual, ensuring all payments have corresponding purchase documentation.
• Financial Data Management: Enter and validate transactions within the accounting system to ensure data meets quality assurance, accuracy, and proper cost distribution requirements.
• Tax & Benefit Administration: In coordination with Finance Manager, coordinate tax processes of Income Tax and Withholdings Tax
• Financial Reporting & Forecasting: In coordination with Finance Manager ,prepare accurate cash flow forecasts, project fund requests, and monthly expenditure reports, including bank reconciliations and payroll documentation.
• Audit & Internal Control: Assist in external and internal audits and conduct internal control reviews of workshops or specific program areas as requested.

Other Duties

• Carry out other responsibilities as reasonably requested by the Mobilisation Manager and consistent with the role's qualifications.
• Comply with, and advocate for, DFAT's policies in all aspects of implementation, including gender, disability, fraud and anti-corruption, PSEAH, child protection and environmental and social safeguards
  
  

• Secondary qualifications in Finance, Accounting, or Business Administration.
• At least 6-10 years of senior operational management or financial coordination experience with DFAT or other donor-funded programs.
• Technical Proficiency: Advanced skills in MS Excel and accounting software .
• Regulatory Knowledge: Sound knowledge of Indonesian taxation laws and the Government of Indonesia SBM framework.
• Analytical Skills: Proven ability to analyze program data, assess performance, and identify areas for cost optimization and process improvement.
• Communication: Excellent written and verbal communication skills in English and Bahasa Indonesia for high-level reporting.
• Interpersonal Skills: Ability to operate diplomatically with government, private sector, and multi-cultural stakeholders..
• Strong understanding of Government of Indonesia systems and experience working with national and subnational government counterparts.
• Understanding of compliance requirements and risk management practices to ensure programs meet DFAT's standards and mitigate potential risks.
• Excellent written and verbal communication skills in English and Bahasa Indonesia to effectively develop and write reports and undertake presentations for senior audiences, including DFAT, partner organisations and the broader development community
• Demonstrated commitment to equity, diversity and inclusion, particularly in a multi-cultural environment.
• Strong interpersonal skills with an ability to operate diplomatically and with cross-cultural sensitivity with government, private sector, and community stakeholders
  
  

The Finance and Budget Coordinator must comply
with DFAT's PSEAH Policy, Child Protection Policy, Fraud Control Framework, and
Palladium's Code of Conduct.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Women are encouraged to apply.

KATALIS PHASE II has zero tolerance for child abuse and exploitation. All successful candidates will be required to adhere to our Child Protection Policy and will be subject to background checks as a condition of employment.

Application closes on 26 April 2026 at 23:59 Jakarta Time