New

Event Planning Assistant

University of Georgia

retirement plan

United States, Georgia, Athens

Apr 10, 2026

Posting Details

Posting Number	S14978P
Working Title	Event Planning Assistant
Department	CAES-Poultry Science
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website	https://poultry.caes.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Mon - Fri 8 am - 5 pm overtime as needed occasional weekends as needed
Advertised Salary	Commensurate with Experience
Posting Date	04/10/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	05/24/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Event Planning Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent
Preferred Qualifications
Position Summary	This individual will provide administrative support for the Department of Poultry Science with the College of Ag. This position will provide administrative support to the Extension faculty and staff towards outreach efforts and the Department of Poultry Science. This will include, but is not limited to, routine clerical, administrative, financial support, and event planning and coordination. Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Provides assistance with some accounting functions such as reimbursement requests, travel, payment requests, Marketplace deposits, UGAMart ordering, and travel authorities. Under the direction of Extension Faculty and Staff, ensure the planning and execution of Extension Conferences and Workshops, including registration, payments, catering requests, vendor coordination, including registration, payments, deposits, refunds, catering requests, including registration, payments, catering requests, vendor coordination, and other aspects as needed to support a successful event. https://poultry.caes.uga.edu/
Knowledge, Skills, Abilities and/or Competencies	Event Planning and Coordination Experience Familiarity with Conference Planning, Execution, and Post-Event Follow-Up Proficient with Microsoft Office Suite, Google Suite Experience in an office setting Comprehension of office practices and procedures Exceptional Organizational Skills Ability to use discretion with confidential material Ability to apply independent judgment
Physical Demands	Driving as needed to perform job duties. Lifting up to 40 pounds.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Administrative/Clerical:

Support to faculty and staff with, but not limited to

Reserve venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
Edit existing content for event materials and work with graphic designer to produce
Coordinate with vendors and others as needed across all functions of an event (ex: registration, setup, catering, audio/visual)

Youth poultry judging events:

Assist with travel planning, rental cars, restaurant reservations, and securing supplies
Assist with out-of-town event delivery (currently 9 events)
Assist faculty with expense reimbursement

Expositions:

Book venues and lodging room blocks
Collaborate with faculty and staff on departmental booth setup, logistics and daily operation for the week of the International Production and Processing Exposition (IPPE). This will require a 3-night stay in Atlanta.

Fairs:

Work with Georgia Poultry Federation on filling volunteer staffing rosters for the Poultry World booth at the Georgia National Fair.
Departmental events (on and off campus) for Poultry Science (conferences, workshops, seminars, alumni events
Provides back-up assistance to Department's Assistant as needed

Percentage of time

Duties/Responsibilities

Financial:

Fiscal and accounting support for faculty, including expense reconciliation reports, travel authorizations, reimbursements, and payment requests.
Prepare and submit registration deposits in Marketplace
Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.
Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.
Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.

Percentage of time

Duties/Responsibilities	Other Duties As Assigned
Percentage of time	5