Administrative Associate - Anesthesiology

Provide administrative support for workforce management functions within the Department of Anesthesiology, including recruitment coordination, employee retention programming, onboarding operations, event planning, and general departmental administrative support.

• Coordinate scheduling, documentation, and administrative support for hiring and staffing processes.

• Maintain accuracy of internal postings and track relevant industry trends.

• Manage inventory, ordering, and expense tracking for departmental materials and supplies.

• Assist in planning and execution of internal programs and initiatives; collaborate across teams to maintain shared resources.

• Coordinate employee-related activities including recognition programs and internal communications.

• Support onboarding and offboarding processes, including system updates and distribution list management.

• Assist with staff setup, profiles, and internal system access.

• Plan and coordinate departmental events, including logistics, materials, and communication.

• Compile and track data, preparing reports and summaries for leadership review.

• Other duties as assigned.

• Knowledge of workforce management practices, event coordination, employee engagement strategies, and administrative operations in a healthcare or academic setting.

• Strong organizational, time management, interpersonal, written communication, and problem-solving skills; proficiency in Microsoft Office Suite, HRIS platforms (e.g., Workday), and social media management tools.

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

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Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Employee & Family Assistance Program (EFAP)

• Pet Insurance

• On campus Fitness Facility, offering onsite classes

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.