Grant Administrator

Grant Administrator

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking a Grant Administrator to join the Financial & Support Services division.

We are looking for a highly analytical and detail-oriented grants professional with strong experience in federal, state, and local grant application and award processes, including compliance, reporting, and budget development. The ideal candidate brings a solid background in project and portfolio management, preferably within utility operations-and demonstrates familiarity with federal tax credits and loan programs. This individual is an effective communicator who can translate complex compliance and financial requirements into clear, actionable information for stakeholders, while producing high-quality grant documentation. They excel at managing multiple projects and deadlines, working independently under pressure, and leveraging data metrics to drive decisions and outcomes. Proficiency in Microsoft Office Suite is essential, along with the ability to perform financial calculations, analyze data, and recommend best practices, while proactively identifying and pursuing new grant opportunities.

The ideal candidate will have:

• Bachelor's Degree in Public Administration, Journalism, English, Business Administration or related field from an accredited college or university
• Master's Degree, preferred
• Minimum of six (6) years of experience in grants administration, to include:
• Federal/State Grant applications and writing
• Full cycle grant process and award management
• Financial information systems
• Budget tracking and reporting
• Three (3) years of project management experience, preferred

Salary Range: $92,000 - $115,000 Commensurate with experience.

Location: Reliable Plaza

Applicants must be legally authorized to work in the United States at the time of application. This organization does not offer or sponsor employment visas for internship or full-time positions.

Please see below a complete Job description for this position.

Job Purpose:

Manages the research, identification and response to grants and other types of financial and public assistance funding opportunities. Leads cross-functional teams through the end-to-end grant lifecycle process. Ensures grant funding opportunities align with OUC's strategic initiatives, while fostering internal and external partnerships to maximize funding success and compliance.

Primary Functions:

• Develop, implement, and maintain a comprehensive, enterprise-wide grant program on behalf of the Commission.
• Administer and oversee all organizational grant activities, ensuring alignment with OUC's corporate strategy, roadmap, and regulatory requirements.
• Research and monitor current federal, state and local governmental policies, funding programs, and political developments to identify viable grant opportunities.
• Develop integration processes with government systems for the intake, analysis, and submission of standard grant applications and supporting documentation.
• Plan, develop, and implement screening tools and evaluation criteria to assess grant opportunities and identify "no-go" determinations.
• Track grant applications, awards, and funding statuses; prepare detailed reports and coordinate internal award documentation based on agency communications.
• Serve as primary liaison with grant providers, governmental agencies, and related local and state organizations to foster strong external partnerships.
• Provide cross-functional guidance and coordination across various teams, including grant requestors, grant writers, technical advisors, financial advisors, and external support teams to execute compliant and competitive grant submissions.
• Manage grant application budgets, including estimating and documenting employee time, effort, and cost-share commitments.
• Collaborate with business units, subject matter experts, and contract grant writers to coordinate application strategy, development, and submission.
• Evaluate grant performance through defined metrics, conduct post-implementation analysis, and recommend process improvements to improve future funding outcomes.
• Leverage data to identify tax credit programs and low-interest loan opportunities.
• Provide leadership and coordination with external consultants, consortiums, and regional partners to develop collaborative and multi-agency grant applications.
• Serve as an active contributing member of external working groups, including LPPC Grants Working Group and Florida Munis Grant Collective.
• Co-lead internal cross-functional Grants Management Working Group to provide centralized governance and oversight of organizational grant activities.
• Deliver grant related education, training, and informational briefs to OUC staff and senior leadership.
• Collaborate with business unit leaders to design and implement business process automation to improve workflow routing, approvals, and tracking efficiency.
• Review related OUC administrative policies and recommend best-practice updates to ensure compliance with applicable federal and state agency grant requirements.
• Maintain, review, and periodically update grant administration process flows, roles, responsibilities, and procedural documentation.
• Perform other duties as assigned.

Technical Requirements:

• Working knowledge of all, but not limited to, the following:
  • Federal, state and local grant agency application and award procedures and processes
  • Federal tax credits and loans
  • Project and portfolio management
  • Utility operations
  • Grant writing and compliance guidelines and reporting requirements
  • Grant budget building
  • Project management methodologies
  • Data metrics and reporting
• Strong analytical skills with the ability to analyze complex financial data and political implications
• Excellent presentation and written communication skills
• Detail oriented and ability to review and edit grant documents
• Strong computer skills and ability to use MS office effectively
• Ability to:

• Write grant applications.
• Initiate, manage and monitor financial and non-financial aspects of grants.
• Understand and communicate grant proposal requirements.
• Communicate complex compliance requirements in an easy to digest manner.
• Handle multiple projects and deadlines simultaneously.
• Create and deliver training to stakeholders.
• Creatively approach grant opportunities.
• Analyze and recommend best practices.
• Work independently under pressure and meet deadlines.
• Make arithmetic computations using whole numbers, fractions and decimals, and compute rates, ratios, and percentages.
• Utilize Microsoft Office Suite (Word, Excel, Power Point, etc.) and use standard office equipment (telephone, copier, computer, etc.).

Education/ Certification/ Years of Experience Requirements:

• Bachelor's Degree in Public Administration, Journalism, English, Business Administration or related field from an accredited college or university
• Master's Degree, preferred
• Minimum of six (6) years of experience in grants administration, to include:
  • Federal/State Grant applications and writing
  • Full cycle grant process and award management
  • Financial information systems
  • Budget tracking and reporting
• Three (3) years of project management experience, preferred

Working Conditions:

This position is mainly performed in an office environment free from disagreeable conditions.

Physical Requirements:

This job consists of sitting, speaking, hearing, reading, typing, writing, and detailed inspection. This job may consist of repetitive motions, reaching overhead, standing, bending/stooping, and walking, and lift up to twenty (20) lbs.

OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.

EOE M/F/Vets/Disabled