Fellowship Coordinator - Medicine - 138901

The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.

Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Under general supervision of the Division Administrator, Division Chief, and the Fellowship Training Program Directors, the Fellowship Coordinator has overall management and responsibility of Cardiovascular Medicine training programs, administering the full range of development, design and implementation of training tools, learning materials, control documentation, and record training experiences, to maintain GME/ACGME compliance.

The administration of the Cardiology fellowship training programs requires full knowledge of the professional goals of an accredited training program. This includes a comprehensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements.

Responsible for organizing, directing, coordinating and administering resources and systems in consultation with the Division Chief, Fellowship Directors, Division Faculty, Division Administrator, Division Grant and Financial Managers to assure overall control of fellowship activities. Interface with all Division Faculty, the School of Medicine Departments, campus and hospital officers, the Department of Medicine Business Office, all other Department and Divisional units and other medical organizations to include outside governing entities such as the ACGME, ABIM, AAMC, NRMP, ERAS, Medical Licensing Boards, OGME, ECFMG, and Verifications of Fellow Alumni.

The management of the research programs of the division involves grant preparation and coordination with Department of Medicine (DOM) sponsored projects office for the submission and tracking of the grants, coordinate program requirements, processing trainees appointments on xTrain and working with PI to ensure trainee requirements are met and progress reports are submitted.

Responsible for the management of clinical schedules for trainees and the division. Assist the Directors with the coordination and creation of the annual schedules. Maintain and track schedules, and create changes throughout the year as schedules and availability are updated.

Provide general administrative support related to the fellowship programs including but not limited to assisting with purchase orders, reimbursements, travel, and other general support.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.

• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.

• Must be willing to work occasional evenings and weekends.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace