Senior Facilities Management Specialist (4483C), Berkeley Law - #84248

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

The Facilities Department ensures that each member of the Law School experience is safe and comfortable. A good workplace makes people feel well, energized, productive and enthusiastic about their work. It will make them want to come to work and perform well once they're there.

Position Summary

The Sr. Facilities Management Specialist plays a central role in the daily operations, safety, and efficiency of Berkeley Law's facilities. The position ensures that access, security, and operational systems function smoothly across the law school complex, affiliated offsite locations-including 2240 Piedmont Avenue and Berkeley Law West (BLW)-and other designated spaces. A primary responsibility is to manage and administer access control systems, including key distribution, electronic lock programming, and specialized software tools such as Key Organizer, Visual Directory, and C-Cure, while ensuring compliance with institutional access policies.

This position also oversees the reservation and event support process, reviewing requests for classrooms, events, and special uses, and ensuring they align with UC Police Department and Building Oversight Committee (BOC) guidelines. This includes approving or denying requests, communicating decisions to stakeholders, and delegating related setup and teardown needs to facilities staff. The role requires flexibility to support after-hours and weekend events, which are critical to the school's academic, professional, and donor engagement activities.

The position actively monitors the campus ticketing system to ensure timely responses to facilities and maintenance requests, addressing escalated or complex issues, and liaising with campus partners (e.g., HVAC, pest management, custodial) to achieve resolution. They track progress of open issues and communicate updates to law school stakeholders to minimize disruptions to academic and administrative activities.

Additionally, the Specialist develops and implements facilities supervision plans for non-law spaces (e.g., Bancroft Hotel), coordinates vendor support, and interprets BOC policies related to access and use of facilities. They collaborate with event organizers and client groups to advise on space use, building code requirements, and ADA compliance, while also updating operational documentation such as handbooks, quick guides, required postings, and facility-related website content.

Finally, the Sr. Facilities Management Specialist plays a proactive role in maintaining safe and effective operations by auditing spaces, inspecting for potential issues, and contributing to departmental professional development. This multifaceted position requires strong problem-solving skills, the ability to balance multiple priorities, and a commitment to customer service in supporting faculty, staff, students, and visitors of Berkeley Law both on-campus and at its offsite locations.

Application Review Date

The First Review Date for this job is: 03/18/2026.

Responsibilities

Access:

• Uses specialized software and other tools, such as Key Organizer, Visual Directory, C-Cure, to manage building access.
• Navigates complex software and tools, works with other departments to assess and improve systems, and ensures accuracy in all aspects of the work.
• This includes managing physical key distribution and collections, and electronic lock programming while adhering to access policies.
• This area may include project management work, coordination with other campus departments, etc.

Event Reservations:

• Oversees the general process of reservation requests for all events and classes for the law school.
• Reviews reservation requests to ensure compliance with guidelines and policies established by UCPD and/or the Building Oversight Committee (BOC).
• Using complex software (Mazevo) and other tools, evaluates requests in a timely manner, requests additional information.
• Approves or denies requests based on the established policies and criteria and communicates decisions.
• Escalates as appropriate for additional review or in unusual cases and special requests.
• Delegates reservation requests for room setups and teardowns.
• Collaborates and coordinates with event organizers to assist with event planning, setup, and breakdown needs.
• Consults with Berkeley Law Events team and other client groups on facility needs and logistics for events.
• Provides guidance and advises on building code requirements and ADA regulations to ensure compliance.

General Facilities Operations and Maintenance Coordination:

• Monitors ticketing system and responds to building operations and maintenance requests.
• Responsible for escalated tickets and requests of moderate complexity.
• May provide guidance, mentorship, and/or assistance to team members on resolving and addressing ticketing requests and inquiries.
• Liaises with campus partners to respond to urgent needs and resolve complex challenges, e.g., HVAC, pest management, etc.
• Coordinates and tracks progress of maintenance issues reported to campus facilities until resolution or completion.
• Stays apprised of developments on campus and evaluates implications for the law school.

Communication:

• Communicates with departments and other stakeholders to gather input and share updates on systems and procedures that impact building operations.
• This includes communication across multiple buildings that comprise the law complex.
• Updates areas of the website related to the building operations.
• Stay abreast of current policies, procedures and regulations related to facilities, security, safety, etc. and updates handbooks, quick-guides, and other materials that document procedures as needed.
• Audits and updates required postings, notices and other posted material throughout Berkeley Law campus.
• Assists with the creation and development of new materials pertaining to building operations.

Planning and Policy Development:'

• Develops and implements facilities supervision plans for non-law building spaces, coordinating operations, access, and maintenance activities to ensure effective facility management. Interprets and implements policies established by the Building Oversight Committee and other governing entities related to facility access and operations.

Project Management:

• Liaises with campus partners to respond to urgent needs and resolve complex challenges, e.g., HVAC, pest management, emergency management, etc.
• Coordinates and tracks progress of maintenance issues reported to campus facilities until resolution or completion.
• Stays apprised of developments on campus and evaluates implications for the law school.

Engages in professional development and training opportunities as needed.

Perform additional duties within the scope of this classification as assigned.

Required Qualifications

• Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, and/or can quickly learn organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Excellent judgment, responsiveness, and written communication (email) as needed to effectively manage space use, access and security related issues in the community.
• Knowledge of architectural or engineering concepts.
• Thorough and effective skills to multi-task and prioritize daily activities effectively.
• Demonstrated organizational skills to work on multiple tasks and assignments simultaneously.
• Ability to prioritize work and meet deadlines within budget and time constraints.
• Flexibility to work as early as 6:30am when needed to meet with tradespeople and/or open law school buildings.
• Ability to work evenings and occasional weekends to provide support for events and other onsite activities.
• Ability to work with frequent interruptions, to take initiative and to follow through on assignments.
• Ability to anticipate and recognize problems and recommend solutions.
• Ability to respond to emergencies calmly and with effective remedies.
• Good service orientation.
• Ability to work independently and as part of a team.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Working knowledge of California Building Codes, ADA Accessibility Standards, and Cal/OSHA.
• Good computer skills and proficiency with Microsoft Office, Google Suite, video conferencing platforms and the ability to learn new computer programs and software systems.
• Good attendance record and punctuality.
• Strong attention to detail.
• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.
• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.
• Ability to reliably travel to and from the primary work location and other designated sites as required to fulfill job responsibilities.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $89,992.36 (Step 1) - $99, 355.34 (Step 6).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• The anticipated work schedule for this position is Monday - Friday, 9:00AM - 6:00PM or 10:00AM - 7:00PM. Flexibility is required, including the ability to work as early as 6:30AM, evenings, and occasional weekends, as needed to support operational needs.
• This position is based onsite, with potential flexibility to work remotely up to one day per week (20% of the schedule), subject to approval by the direct supervisor and senior leadership. Remote work arrangements are guided by operational needs and may be modified or discontinued at management's discretion.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.