Executive Assistant

Ecolab is seeking an exceptional Executive Assistant who thrives in a fast-paced environment, loves problem-solving, and enjoys being the glue that holds everything together. As an Executive Assistant to the SVP & General Manager of Pest North America, you will be at the heart of operations, ensuring seamless schedules, smooth travel plans, and well-organized meetings while being a key liaison with stakeholders. You will anticipate changes and adapt plans accordingly to ensure everything runs smoothly.

This position is located at our Corporate Headquarters office in St. Paul, Minnesota.

What's in it For You:

• Development opportunities through increased visibility into other key areas of the organization supported by our commitment to promoting from within.
• Supportive, team-oriented atmosphere that respects your abilities and encourages analytical and critical thinking.
• Opportunities to be at the forefront of strategic and sustainable change and making long-lasting contributions within Ecolab's Pest Elimination division.

What You Will Do:

Administrative Support

• Manage the executive's calendar, schedule meetings, and plan travel.
• Handle correspondence, emails, and communications on behalf of the executive.
• Prepare and organize meeting materials, take notes, and follow up on action items.
• Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
• Draft and disseminate high-level communications on behalf of the executive
• Organize and support leadership meetings, team events, and offsite engagements, ensuring all logistics are handled with precision.
• Interdepartmental Coordination:
• Act as a trusted liaison between executives, cross-functional teams, and other executive assistants to foster collaboration and alignment.
• Filter and prioritize information shared with the executive to ensure they remain informed and focused on key issues.
• Maintain sensitive records and handle confidential information with discretion and professionalism.

Strategic Planning

• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes.
• Assist in planning and executing sales initiatives, including product launches and promotional campaigns, to support nationwide growth objectives.
• Project Management:
• Lead and coordinate special projects and initiatives from inception to completion.
• Ensure timely completion of creative projects and strategic business initiatives.
• Identify and address core issues within business processes and make actionable recommendations.

Minimum Qualifications:

• Completed High School Diploma or GED
• 5 years of office or administrative support experience
• 2 years of project management experience
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
• Immigration sponsorship not available for this role

Preferred Qualifications:

• Demonstrated initiative and ability to work independently
• Excellent interpersonal and relationship building skills
• Microsoft Teams, SharePoint, OneNote, and Forms experience
• Excellent time management skills with ability to multi-task and prioritize to meet deadlines
• Excellent attention to detail
• Excellent verbal and written communication skills

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.