Project Manager

Principal Duties and Responsibilities

Project Management & Operational Responsibilities

• Actively involved in the RESPTC project management design, development, and implementation while ensuring key initiatives and grant deliverables are completed on time.

• Leads biothreats project management plans and activities to ensure timely completion of deliverables. Identifies potential barriers to completion of team member assignments and intervenes to ensure project timelines are met.

• Supports the development and implementation of a robust internal training program to maintain our capabilities as the RESPTC and as a frontline facility.

• Supports the preparation of content that is reflective of the best evidence available and which is consistent with department and organizational policy

• Supports the planning and implementation of internal trainings, exercises, and associated documentation

• Support the overall readiness of the RESPTC.

• Maintain AV communication systems used in the Biocontainment Unit

• Maintain and ensure the availability of appropriate PPE and supplies for response

• Support updates to policies and procedures for the RESPTC

• Build and/or sustain relationships with key departments such as Infection Control, the Emergency Department, Buildings and Grounds, and Materials Management.

• Participates in the development of after-action reports and continuous improvement plans following internal RESPTC and Special Pathogens Program trainings and exercises.

• Supports multiple aspects within the RESPTC program and CDM and assumes responsibility for all assigned projects simultaneously.

• Attends all relevant meetings; contributes ideas and monitors the planning process as required.

• Escalates identified delays and/or challenges with specific projects as necessary to ensure steps towards remediation are taken.

• Prepares and contributes to programmatic reports, as assigned.

Response Operations

• Serves as a PPE Manager and provides additional technical support during activations of the RESPTC.

• Oversees the management of supplies and equipment to support RESPTC program response operations as it pertains to biothreats supplies and equipment.

• Supports appropriate internal after-action follow-up and process improvement post-response for any activations of the RESPTC.

Human Resource Management

• Supports the Professional Development Specialist with the recruitment of Biothreats Response Team members

• Participates in team training and support of all team personnel

• Collaborates with the Professional Development Specialist to ensure team member competencies are up to date and track evaluation

• Supports compliance with national patient safety goals, accrediting agency standards, and quality initiatives

Additional Job Description

Skills and Competencies Required

• Proven working experience in project management in a complex, multidisciplinary environment

• Excellent written and oral communication skills

• Strong leadership skills, interpersonal skills, consensus building skills

• Familiarity with project management/task tracking software

• Maturity and operational problem solving/decision making experience

• Ability to work with a diverse group of stakeholders and able to achieve results and meet deadlines

• Attention to detail and creation of exceptional work products

• Solid working knowledge and skills of/with Microsoft Office applications including Word, PowerPoint, Teams, and Excel

• Familiarity with/experience in Emergency Preparedness or hospital operations preferred.

• Completion of ICS/NIMS 100, 200, 700 and 800 courses, before or upon hire.

• This position will be hybrid in nature and the incumbent will work with their supervisor to establish a final schedule; however, candidates should anticipate being on campus 3 days per week.

• May be required to travel to offsite facilities and to attend meetings outside of regularly scheduled hours, as needed.

• May be required to report to the hospital or offsite locations outside of normal business hours to respond to events that require emergency support.

• Must be available by pager/cell phone outside of normal business hours during assigned on-call shifts.

• May be required to work extended shifts for multiple periods during emergency events.