Faculty Affairs Coordinator

Job Summary:

The Department of Surgery is seeking a full time, early career Human Resources professional to support faculty and staff across its eight divisions: Cardiothoracic, GI Trauma and Endocrine, Plastic and Reconstructive, Surgical Oncology, Transplant, Pediatric, Vascular, and Urology Surgery.

In this position, you'll support the Faculty Affairs team by coordinating the key processes that help faculty thrive in the Department. Much of your work centers on the annual Promotion & Tenure cycle, where you'll help faculty prepare their dossier materials, track deadlines, manage documentation, and ensure submissions move smoothly through each approval step. You'll regularly collaborate with the School of Medicine Office of Faculty Affairs and maintain accurate records across departmental systems, giving you practical experience with essential HR and academic administration tools. You'll also assist with faculty appointments and reappointments, prepare official correspondence, and contribute to advisory sessions that help faculty understand expectations and timelines. Beyond Promotion & Tenure, you'll assist with the Faculty Mentorship Program by maintaining program infrastructure, and coordinating Faculty onboarding activities. You'll help align HR processes with Faculty Affairs needs, gaining exposure across both functions while ensuring faculty receive organized, reliable support.

Key Responsibilities:

Faculty Affairs Duties: 90%

• Coordinating key parts of the annual Faculty Promotion & Tenure cycle, including supporting faculty with dossier preparation, tracking deadlines and progress, collaborating with the School of Medicine Office of Faculty Affairs, and tailoring guidance to individual faculty needs.
• Creating and tracking documentation and correspondence, including drafting official letters, preparing forms, sending reference request letters, and uploading materials to Shared Folders and Interfolio.
• Tracking workflow steps, submissions, and approvals using tools such as SmartSheet, ensuring accuracy and timely completion.
• Participating in advisory sessions to help faculty understand requirements, timelines, and process expectations.
• Maintaining and updating faculty information across departmental systems and databases.
• Supporting administrative appointment and reappointment processes for faculty.

HR Operations (10%)

• Coordinate with the HR Operations team to align efforts for faculty appointments, reappointments, and new hire orientation.
• Collaborate with the People & Operations Manager and Director of Operations to enhance systems and streamline processes.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

This is an exciting opportunity to play a central role in advancing the academic mission of one of the largest and most dynamic departments at the University of Colorado Anschutz Medical Campus. This role offers a blend of independence and collaboration-ideal for someone who thrives on process improvement, relationship-building, and meaningful impact within an academic medicine setting. You'll join a supportive HR and operations team that values support, professionalism and innovation, in a department that is mission-driven and deeply committed to excellence in education, research, and patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Professional

Bachelor's degree from an accredited institution.

Intermediate Professional

Bachelor's degree from an accredited institution and 1 year of professional experience in HR or related field

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience supporting Faculty Affairs functions in an academic medical center or higher education environment.
• Demonstrated experience with complex HRIS systems (e.g., HCM/PeopleSoft, Smartsheet) and experience managing data-heavy processes with accuracy

Knowledge, Skills and Abilities:

• Proven ability to manage sensitive information with discretion and to exercise sound judgment.
• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resource challenges.
• Knowledge of the professional standards, concepts, and practices of recruitment and selection, employee relations, or organizational development and human resource policy.
• Ability to communicate effectively, both in writing and orally, including public speaking.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Thorough knowledge of current management and leadership methods and best practices.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: James Mitton, james.mitton@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply March 27, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Professional: $43,662 - $55,538

Intermediate Professional: $47,515 - $60,439

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.