New

Dean Rusk Administrative Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Mar 04, 2026

Posting Details

Posting Number	S14820P
Working Title	Dean Rusk Administrative Specialist
Department	Law School-Rusk Intl Law Ctr
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday- Friday, 8AM-5PM In office position in Athens, GA Occasional evenings or weekends required for events.
Advertised Salary	$45,500 - $47,250, Commensurate with Experience
Posting Date	03/04/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	04/01/2026
Special Instructions to Applicants	Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent
Preferred Qualifications	Prior related office experience or experience in higher education. Proficient with Microsoft Office Suite or related software. A demonstrated interest in and/or knowledge of international and transnational law.
Position Summary	The Administrative Specialist for the Dean Rusk International Law Center provides key administrative, faculty, and event support to advance the Center's mission. This role serves as a primary point of contact, managing daily operations, procurement, communications, facilities coordination, and student workers. The position supports Center faculty with instructional, research, and travel needs and assists with conferences, lectures, and events, including logistics and financial processing. The Administrative Specialist also maintains the Center's website and publications and contributes to newsletters and the annual report under the direction of the Center Director.
Knowledge, Skills, Abilities and/or Competencies	Event planning and organization skills Customer service orientation Problem-solving skills Communicate effectively and professionally, both verbally and in writing Strong attention to detail Comfort with complex computer tasks (Word, WordPerfect, and Excel)
Physical Demands	Type and sit at a computer for long periods of time. Lift up to 15 pounds on an intermittent basis. Ability to run errands.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Administrative & Financial Support

Provide general Center budget support and bi-weekly financial reporting to the Center director
Serve as a first point of contact for vendors, perform procurement duties, and order office supplies as needed
Receive deliveries, distribute incoming mail, and prepare outgoing mail
Serve as first point of contact for room reservations in the Rusk Center and conference room; handle room reservations as needed for Center faculty and staff
Monitor and respond to general Center inquiries via the main Center email account and phone, as well as in-person drop-ins, as needed
Assist director and Center staff with general coordination of Center meetings, including scheduling, note-taking, and follow-up correspondence
Maintain the Center website, communicating updates to IT and making edits where needed
Supervise Center student workers and follow all USG payroll policies
Assist with the creation of the Center's annual report
Assist with the drafting of the Center's bi-weekly digital newsletter
Serve as the primary point of contact for issues/ concerns regarding the physical Center space and coordinate with the Law School's facilities team.
Maintain cleanliness and organization of the Dean Rusk break room and other common areas to ensure a safe and welcoming shared space.

Percentage of time

Duties/Responsibilities

Faculty Support for Center

Serve as the Faculty Assistant for faculty in the Dean Rusk International Law Center
Provide support to the instruction, research, and professional development initiatives for several members of the Law School Faculty.
Assist with class attendance records, organizing, preparing, distributing, and collecting class materials.
Process travel arrangements (to include travel authorizations and expense statements).
Other duties may include preparing, obtaining, and organizing reports and files supporting faculty research and service responsibilities.
Serve as back-up for other faculty administrative assistants.

Percentage of time

Duties/Responsibilities

Event Coordination

Coordination of space and services, development of timelines in coordination with Center staff, collaboration with internal stakeholders, participant registration, and on-site execution/ cleanup
Coordinate hotel room blocks, room setups, catering details, registration logistics, and vendor requirements
Process all related financial transactions for events within 30 days of the event.
Develop draft marketing materials and social media graphics
Provide support for events hosted by the Center by assisting with setup, being active and available during events, and clean-up.

Percentage of time

Duties/Responsibilities	Other Center Duties Assist and collaborate with other members of the Center staff and the Center's stakeholders as needed, under the supervision of the director.
Percentage of time	10