New

Department Administrator Confidential

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Mar 04, 2026

Position Details

Position Information

Recruitment/Posting Title	Department Administrator Confidential
Job Category	Staff & Executive - Administrative & Support - General
Department	School of Arts & Sciences
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The School of Arts and Sciences ( SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus, and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Department Administrator Confidential for The School of Arts and Sciences ( SAS). Reporting directly to Human Resources Manager 1 and a dotted line to Human Resources Manager 2 of SAS Human Resources, Operations, the Department Administrator Confidential administers human resources and personnel policies affecting SAS employees (including staff, student workers, and hourly employees). Among the key duties of the position are the following: Creates and maintains confidential electronic personnel records and databases. Develops, conducts, and monitors processes of recruitment, hire, orientation, and discipline in concert with various departments and units within SAS and the University. Assists with all aspects of the annual salary increment and compensation processes for SAS staff. Ensures compliance with relevant aspects of staff contractual agreements and university policies. Recommends, delivers and monitors employee development programs aligned with SAS and university mission and strategic goals. Conducts periodic and as-needed staff administrative support position classification and review. Assesses and conducts employee development. Provides guidance for and ensure completion of performance management and evaluation of relevant staff. Collaborates with the Personnel Managers to identify critical staff support organizational needs. Collaborates with the Human Resources Managers to review existing policies and procedures and recommend policies and procedures as needed. Gathers data (including confidential and sensitive), generates reports, analyzes data and prepares reports, and handles ongoing data review to ensure data integrity. Establishes effective and efficient procedures and practices to ensure data requirements are met with valid data. Handles the preparation and distribution of documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements. Provides administrative support to the Executive Director of Human Resources and HR Managers by organizing and coordinating the administration of meetings, programs, projects, and/or processes.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices. Two (2) or more years of experience in a human resources related position performing employment related duties.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong interpersonal communication, analytical, computer and organization skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressured, confidential office. Working knowledge of Microsoft Office (especially Excel).
Preferred Qualifications	Prior human resources experience or administrative experience in an institution of higher education. Ability to clearly communicate information to a wide variety of audiences; possess strong written and oral communication skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressure, confidential office.
Equipment Utilized	Microsoft Office, PeopleSoft, ROCS, Performance Management systems, Zoom, Docusign, RU Marketplace, Tableau, SAS systems/databases/listservs.
Physical Demands and Work Environment	Ability to go up and down stairs and lift up to 15 pounds. Travel to all Rutgers University New Brunswick campuses.
Special Conditions

Posting Details

Posting Number	26ST0415
Posting Open Date	03/04/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement