Executive Assistant - MidFirst Administration

MidFirst Bank is seeking a highly organized, decisive Executive Assistant to provide comprehensive support to senior leaders on the Executive Team. This role is critical in enabling leadership to focus on strategic priorities and long-term initiatives by ensuring daily operations run seamlessly. The ideal candidate executes with precision, anticipates needs, and thrives in a fastpaced, collaborative environment while delivering exceptional administrative support with discretion and professionalism.

Key Responsibilities:

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  • Manage executive calendars, including scheduling meetings, coordinating travel, and handling logistics.
  • Prepare and coordinate meetings, including materials, agendas, and meal arrangements as needed.
  • Plan and execute employee and department events, ensuring seamless execution.
  • Prepare and submit payment requests, expense reports, and related documentation.
  • Support administrative projects by tracking progress, coordinating with stakeholders, and ensuring objectives are met.
  • Serve as a liaison with technology support and facilities teams on behalf of the department.
  • Oversee office operations, including ordering supplies, equipment maintenance, and workspace organization.
  • Anticipate leadership needs and proactively resolve issues before they arise.
  • Perform additional administrative and operational support as required.
  
  
  
  

Qualifications:

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  • Minimum 3 years of Executive Assistant or senior administrative experience
  • Bachelor's degree preferred
  • Proven ability to remain composed, professional, and effective under pressure
  • Exceptional organizational, timemanagement, and prioritization skills with high attention to detail and followthrough
  • Advanced proficiency in Microsoft Outlook, Excel, Word, Teams, and PowerPoint
  • Strong written and verbal communication skills; confident interacting with executive leadership and senior management
  • Demonstrated discretion, integrity, and professionalism when handling confidential information
  • Collaborative team player with a positive, approachable demeanor and strong initiative to learn and adapt