Administrative Assistant

In this role you will:

• Provide general administrative support to the Away From Home Sales, Finance/RGM, and Equipment & Services teams
• Small-medium project management support, including activities such as synthesizing pre-work input and distilling into key themes, summarizing meeting notes and action items, and following up with team members and extended teams to ensure timely completion of tasks
• Schedule / coordinate meetings across various groups, leadership teams, and others
• Assist with large meeting and event planning including arranging travel, logistics, creating and maintaining agendas and material preparation
• Assist in development and management of Cost Center Budgets; development of PO's, monthly reconciliations, troubleshooting and leading the monthly forecast vs budget reviews
• Assist leaders with calendar management, expense reports, and catering requests as needed
• Flow to the work as needed across the organization - but specifically further into the Sales organization to support their leaders and extended teams
• Serve as the Area Records Coordinator for the Away From Home team
• Maintain the physical office space for the Away From Home team
• Work collaboratively with other administrative assistants to execute meetings, events, and key projects seamlessly

Minimum Requirements:

• Administrative assistant experience
• Event planning experience
• Budget management and procurement process and system experience
• Ability to handle highly sensitive and confidential situations and information with discretion
• Demonstrated confidence and presence with leadership
• Strong communication skills
• Ability to proactively anticipate needs and to work accurately and successfully in a timely manner, with limited amount of supervision
• Proven ability to problem-solve, multi-task and deliver quality results under tight deadlines
• Thrives in a multi-task, fast-pace environment with competing priorities
• Demonstrates a high sense of urgency, while exuding a calm presence under pressure and deadlines
• Ability to take meeting notes and publish minutes (e.g., key points & decisions)
• Ability to organize self and take initiative to keep team organized
• Strong computer skills (comfortable with technology, proficient in Microsoft Suite programs)

Additional skills and experience that we think would make someone successful in this role (not required):

• Familiar with Sales