Event Program Coordinator

Event Program Coordinator

Location: Remote U.S. or other locations

Department: Professional Community Development

Employment Type: FT

Minimum Experience: Entry level

About Us

The mission of the IFS Institute (IFSI) is to bring more Self-Leadership to the world. Internal Family Systems (IFS) is a psychotherapy approach grounded in the understanding that the mind is naturally multiple and that everyone has a core Self that is whole, resilient, and capable of guiding healing and growth.

The IFS Institute provides training for professionals and organizations globally, an annual conference, a practitioner directory for those looking for IFS trained providers, and a growing number of online courses, books, and other resources.

Our goal is to create learning environments and a community that teach and support the internal welcoming of parts that have been exiled, shamed, or marginalized within our systems so that they may be seen, heard, valued, and ultimately healed. Building and supporting a diverse workforce is foundational to this goal and we are a committed equal opportunity employer. To learn more about our growing organization, view a few of ourintroductory IFS videos.

Position Summary

We are seeking a highly organized and systems-minded Event Coordinator to support the delivery of high-quality live and virtual events.

The Event Program Coordinator translates strategy and event design into structured execution. This role maintains event systems, supports registration and continuing education processes, coordinates communication workflows, and ensures timelines and documentation are executed with quality and consistency.

The ideal candidate brings hands-on experience supporting the execution of live and virtual events and is confident managing event tech platforms independently. This role requires strong follow-through, an eye for detail, and the ability to manage multiple concurrent programs in a fast-paced, collaborative environment. As our event portfolio continues to grow, this position supports the continued development and consistency of event systems and processes.

Key Responsibilities

Event Systems & Project Coordination

• Maintain event workflows, timelines, and documentation across multiple concurrent programs
• Maintain data accuracy across event platforms
• Implement and uphold standardized processes and templates
• Support ongoing process improvements by contributing ideas and feedback to strengthen workflow clarity and efficiency.

Registration & Continuing Education Support

• Build and maintain event registration platforms (Cvent, CE-Go)
• Update session, speaker, and program information
• Test registration flows and resolve technical issues
• Prepare and track CE documentation and application materials

• Monitor deadlines and approvals to ensure compliance
• Compile attendance and evaluation records

Communications & Cross-Team Coordination

• Support participant communication timelines and updates
• Coordinate deliverables across Marketing, Community Engagement, and Customer Success teams

Event Delivery & Post-Event Support

• Assist with on-site and virtual event execution
• Prepare materials and event documentation
• Compile post-event data and contribute to reporting and process improvements

Role Requirements

Basic Qualifications

• Bachelor's degree
• 2-5 years of hands-on experience supporting live and virtual events
• Experience with event management platforms (e.g., Cvent, CE-Go)
• Experience with project management tools (e.g., Asana, Airtable)
• Proficiency in Microsoft 365
• Exceptional organizational, time-management, and follow-through skills
• High attention to detail and accuracy
• Ability to work independently and collaboratively across departments

Preferred Qualifications

• Strong systems-oriented mindset and comfort learning new tools quickly
• Skilled at communicating kindly, clearly, and professionally (verbal and written)
• Experience or comfort supporting DEI initiatives

Why Join Us?

You'll join a collaborative team focused on delivering high-quality learning experiences. This role offers meaningful responsibility within a small team and exposure to the full lifecycle of event management from systems design through live delivery and post-event analysis.

IFS Institute is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location toCareers@ifs-institute.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by our United States HR Department who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: IFS Institute is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any IFSI employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of IFS Institute. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.