Administrative Specialist (Float) - County Board Office

SALARY RANGE

WORK ASSIGNMENT DETAILS

The Waukesha County Board of Supervisors Office is recruiting a detail-oriented, customer service-focused professional to serve as the Office's Administrative Specialist (Float). This position provides administrative and technical coordination to support the legislative operations of the County Board, with primary responsibility for committee meeting support, public-facing reception functions, and administrative support to the Chief of Staff, Legislative Policy Advisor, and County Board Chairperson, including scheduling meetings, managing calendars, and coordinating meeting logistics.

The Administrative Specialist (Float) position is managed by the County Board Office. The incumbent will spend approximately one-half of the workday providing administrative support to the County Board Office and will float for the remaining one-half of the workday, on an as-needed basis, within the Department of Administration to provide administrative coverage during staffing shortages, peak workload periods, and special projects/initiatives. Work location and daily assignments may vary based on operational needs.

County Board Office Role This position operates in a public-sector environment that requires professionalism, discretion, reliability, and consistent attention to deadlines associated with public meetings and legislative processes:

• Provide technical and administrative coordination for the County Board's seven standing committees, including preparing meeting materials and recording accurate minutes in accordance with established procedures.
• Assist senior staff with the publication and distribution of meeting agendas.
• Coordinate committee appearances and presentations by working with County departments, staff, and representatives of external/private organizations.
• Provide administrative support to the Chief of Staff, Legislative Policy Advisor, and County Board Chairperson, including scheduling meetings, managing calendars, and coordinating meeting logistics.
• Process routine financial transactions and associated documentation in accordance with County policies and procedures.
• Coordinate events and serve as the point person for initiatives and coordinating additional committees under the purview of the County Board Chairperson.

Department of Administration Role

• Reception/front desk coverage and general customer service support
• Scheduling appointments and meetings; maintaining calendars
• Data entry and routine document preparation
• File organization and records maintenance (paper and electronic)
• Document scanning and indexing
• Mailings and distribution support
• Event support and logistics assistance
• Procedure documentation and workflow/process support
• Other varied administrative duties

This position requires flexibility and the ability to adapt quickly to changing priorities.

Key Skillsets

• Demonstrated ability to multitask, prioritize competing demands, and maintain a high level of organization and attention to detail.
• Strong customer service skills and the ability to communicate professionally with elected officials, County leadership, department staff, and the public.
• Strong computer skills and proficiency with standard office technology and calendaring systems.
• Ability to take initiative, exercise sound judgment, and work effectively as a member of a collaborative team.
• Commitment to continuous improvement and efficient public service operations.

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Specialist click here.

If curious about the comprehensive benefits we offer, click here.

Minimum Training & Experience Requirements
1. High School Diploma or GED.
2. Two years post high school work experience providing administrative support.
3. One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site cafe and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

For further information visit:https://www.waukeshacounty.gov

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.