Administrative Assistant

Along Highway 1, our boutique hotel is 15 minutes from beaches, hiking trails, and downtown Santa Barbara. Reach the airport, Amtrak station, and University of California-Santa Barbara in less than 10 minutes. We're a short drive from Sandpiper Golf Club, Lake Los Carneros, and Goleta Monarch Butterfly Grove.

SPIRE Hospitality is a management company specializing in creating memorable guest experiences and delivering best-in-class service at our hotels and resorts across the country. We ensure you have the support, tools and opportunities you need to get the job done, grow as an individual, and excel in your hospitality career.

We offer a comprehensive full-time benefits package consisting of EARLY PAY OR EARNED WAGE ACCESS get paid before payday, dental, vision, pet discount program, identity theft protection, pre-paid legal support, flexible spending accounts, matched 401K, life, critical accident or illness, short- & long-term disability, paid time off, wellness programs, wonderful hotel discounts and much more.

COMPENSATION: $24.00 to $26.00 per hour depending on experience

Essential Job Functions:

• Provides administrative support to Front Office, Food & Beverage, Accounting, People & Culture and the General Manager.
• Oversee the accounts receivable process to ensure accounts are billed accurately and timely.
• Manage the credit card chargeback process to ensure responses are provided timely with adequate documentation.
• Oversee the general cashiering process to ensure cash is appropriately safeguarded, deposited timely and variances reconciled and reported.
• Assists corporate accountant with EOM checklists, tax exemptions, advanced purchase, reconciling house accounts, and bank counts.
• Plans, organizes and conducts team member engagement functions and any other event per our Regional P&C for purposes of enhancing culture
• Maintains responsibility for and offers support for payroll preparation including include bi-weekly payroll processing
• Participates in supervisor obligations as required, i.e. lobby duty, stand-up meeting, and staff meeting.

Qualifications:
Education:

• Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge of skills and abilities.

Experience:

• 1-3 years of experience in administrative or clerical roles.
• Experience supporting multiple managers or team leads with calendar management and scheduling.
• Advanced proficiency in Word (document formatting), Excel (spreadsheets and basic formulas), and Outlook (complex calendar management).
• Strong ability to draft, proofread, and edit business correspondence, including emails, memos, and reports.
• Experience handling confidential information, such as payroll data, personnel files, or sensitive business contracts.
• Hotel experience required.
• PEP experience preferred.

*Spire Hospitality participates in E-Verify*

Spire Hospitality, LLC is an Equal Opportunity Employer, including disability and veterans

Leader - Inspires teammates to follow them
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity

Self-Starter - Inspired to perform without outside help
Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization

1 - 2 years: Experience in administrative roles (required)
1 - 2 years: Hotel experience (required)