Executive Assistant - Regional Office Based

Dominium is helping tackle the affordable housing crisis - and we're looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents daily to create a strong sense of community and connectivity.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

POSITION SUMMARY: The Executive Assistant is responsible for leading and overseeing the Executive Assistant team while providing strategic, high-level administrative support to executive leadership. This role ensures consistent, efficient, and professional executive support by setting standards, managing workflows, and developing administrative talent. The Executive Assistant Manager serves as a trusted partner to senior leaders, balancing people leadership with hands-on support, and plays a key role in driving operational excellence across executive offices.

ESSENTIAL FUNCTIONS:

1. Leads, manages, and develops the Admin Assistant team, including coaching, performance management, goal setting, and professional development.
2. Oversee workload distribution and coverage planning for Executive Assistants to ensure consistent, high-quality support for executive leadership.
3. Serve as a strategic partner to senior leaders, aligning administrative support with business priorities and anticipating executive needs.
4. Establish and maintain best practices, standards, and processes for executive support, including calendar management, travel coordination, meeting preparation, and expense administration.
5. Act as an escalation point for complex scheduling conflicts, sensitive issues, or high-priority executive requests.
6. Provide high-level executive support as needed, including direct calendar management, meeting coordination, and confidential communications for select leaders.
7. Ensure confidentiality and professionalism in handling sensitive company, executive, and employee information.
8. Collaborate cross-functionally with Corporate Services, HR, Finance, IT, and other departments to support executive initiatives and organizational priorities.
9. Drive operational efficiency by identifying opportunities to streamline administrative workflows, improve tools, and enhance communication across executive offices.
10. Support onboarding and training of new Executive Assistants, ensuring a smooth transition and consistent understanding of expectations.
11. Monitor team capacity, performance metrics, and service levels, adjusting support models as organizational needs evolve.
12. Manage key components of quarterly board meeting preparation by partnering with business leaders to gather materials and meet strict deadlines; support additional executive initiatives, leadership events and other programs.
13. Other duties as assigned by manager.

QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• Associates degree or equivalent combination of education and relevant experience
• 3-5 years of executive administrative experience supporting C-Suite and/or senior leadership, including support for multiple executives
• Previous experience leading, mentoring, or overseeing administrative or executive support staff preferred
• Strong organizational, communication, and interpersonal skills with the ability to partner effectively with executive leadership
• Demonstrated ability to manage multiple complex priorities, exercise sound judgment, and maintain confidentiality in a fast-paced environment
• Proficiency in MS Office with the ability to quickly learn and effectively use specialized systems such as Yardi, Workfront, and other business tools

PAY: $80,000 - $90,000/year + 5% bonus potential.

About Us: Dominium is a purpose-driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium's values - EDGE: Entrepreneurial Innovation, Developing People, Growth Mindset and Execution - guide us in fulfilling our Purpose: to provide quality, affordable housing that builds Enduring Value for our residents, employees, communities and financial partners. We believe housing provides dignity, and our work has a positive, lasting impact on the lives of individuals and families - often for generations. Our properties last for decades, leaving a lasting impact in the communities where they are located.

We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance. We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts. We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program. Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.

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