Administrative Coordinator

Egan Company is seeking a motivated Administrative Coordinator to provide essential support to our team and ensure smooth daily operations. In this role, you will be the first point of contact for visitors, managing front desk coverage, greeting guests, handling calls, and coordinating mail and deliveries. You will keep shared spaces organized and well-stocked while supporting clerical tasks such as filing, scanning, copying, mass printing, mailings, and faxing. Additionally, you will assist Accounting, Safety, and HR teams, manage office inventory, coordinate cross-department projects and safety lunches, and help ensure accurate processing of invoices.

The ideal candidate will have at least 2 years of experience in reception or administrative roles, a high school diploma or equivalent, excellent customer service skills, strong organizational and time management abilities, and the flexibility to manage busy periods both independently and as part of a team.

This is a fully in-person position. All job duties are performed on-site at our headquarters in Champlin, MN.

The responsibilities of the Administrative Coordinator include but are not limited to the following:

• Greet and welcome visitors with a friendly, professional attitude
• Manage front desk coverage, including visitor check-in and badge issuance
• Answer and direct calls on the main phone line promptly and courteously
• Sort and distribute incoming mail, packages, and deliveries
• Help keep shared spaces: Lobby, kitchens, and conference rooms, clean, organized, and well stocked
• Support the team with clerical tasks such as filing, scanning, copying, mass printings and mailings, and faxing
• Monitor office supply levels and place orders to keep everything running smoothly
• Keep office inventory rooms organized and order supplies as needed
• Assist Accounting, Safety, and HR teams with administrative and clerical tasks
• Support other departments cross-functionally to help projects run smoothly
• Coordinate safety lunches cross-functionally and ensure invoices are properly processed and coded

• Minimum of 2 years' experience in reception, administrative, or related office roles
• High school diploma or equivalent required
• Demonstrated reliability and ability to handle confidential information responsibly

• Comfortable managing busy periods, shifting priorities, and working effectively as part of a team and independently
• Strong customer and client service skills with a friendly, approachable attitude
• Eagerness to learn, grow, and develop new skills
• Excellent time management and organizational abilities
• Clear and confident communicator, both over the phone and in person
• Self-starter with strong initiative and follow-through.
• Attention to detail and ability to question if something does not look correct.
• Foresee events and anticipate changes in conditions and operations to the greatest extent possible and reacts to these appropriately.

• Full-time in-office Monday through Friday
• Ability to sit, stand, walk, climb stairs, and moving around the office for extended periods of time.
• Ability to lift up to 30 pounds

Benefits, Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge you'll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program
• Community Involvement: our "Beyond the Jobsite" program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan's investment in benefits for you.

Salary Range: $23.62-$32.93 per hour (subject to such factors as experience, education, and/or skill set) plus potential annual discretionary bonus.

At Egan, you'll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You'll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You'll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we're proud to be recognized as one of America's Safest Companies for recurring years.

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email recruiting@eganco.com.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening and background check. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan.

No agency emails, calls, or solicitations will be accepted without a valid agreement.