Project Coordinator

At JBG SMITH, our team of caring, enthusiastic professionals is dedicated to delivering exceptional customer service. We prioritize creating tailored experiences for our communities, ensuring that their needs remain our highest priority.

The Property Coordinator provides centralized operational support across a mixed Commercial and Residential portfolio. This role acts as a connective layer between property teams, vendors, and operations leadership, ensuring contracts, task orders, meetings, and financial workflows are executed accurately and closed on time. The position requires disciplined tracking, strong vendor coordination, and the ability to maintain order across parallel workstreams.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate vendors and contractors across Commercial and Residential assets, ensuring alignment with approved scopes of work, timelines, budget parameters, and portfolio standards.
• Prepare, route, and administer contracts, service agreements, amendments, and task orders; maintain lifecycle visibility from initiation through execution and closeout.
• Track vendor performance, compliance documentation, insurance certificates, renewals, approvals, and outstanding contractual obligations.
• Maintain structured meeting discipline by preparing agendas, documenting decisions, managing action logs, and driving follow-up through completion.
• Support portfolio-level financial administration, including invoice review against contracted scope, expense tracking, accrual coordination, and alignment with Accounting and Operations teams.
• Maintain accurate operational trackers, compliance logs, reporting tools, and documentation to ensure portfolio continuity and audit readiness.
• Coordinate onboarding and offboarding of vendors and contractors, including documentation, system access, compliance requirements, and stakeholder communication.
• Serve as a central point of coordination across Operations, Property Management, Engineering, Security, Concierge, Finance, and external service providers.
• Identify process gaps, anticipate sequencing risks, and escalate potential delays or scope conflicts with recommended solutions before operational impact.
• Oversee administration of portfolio mail, including distribution, coordination of bulk mailings, and management of returned or misdirected correspondence.
• Maintain and safeguard confidential contracts, compliance records, vendor documentation, and operational files with discretion and accuracy.
• Coordinate logistics for portfolio meetings, trainings, and operational events, including material preparation and follow-up tracking.
• Support cross-functional event execution tied to property operations, tenant engagement initiatives, and vendor-related activities.
• Serve as a professional point of coordination for visitors, internal stakeholders, and external partners related to active projects and portfolio initiatives.

• • Proficiency in Microsoft Word, Outlook, and Excel.
  • Experience using CRM platforms and internal systems to track engagement, communications, and outcomes.
  • Strong analytical skills with the ability to interpret participation, feedback, and performance data to inform decisions.
  • Ability to quickly learn and effectively use internal tools, platforms, and property management systems.

• • Strong organizational discipline with the ability to manage multiple assets, priorities, and deadlines without loss of accuracy.
  • Structured execution mindset: able to create order, maintain trackers, and drive tasks through completion.
  • Financial attention to detail with the ability to review invoices, validate scope alignment, and recognize discrepancies.
  • Clear, professional written and verbal communication across Operations, Accounting, Property Management, Engineering, and vendors.
  • Meeting management rigor, including agenda preparation, documentation of decisions, and accountability tracking.
  • High level of discretion in handling confidential contracts, financial records, and operational documentation.
  • Proactive problem identification with the ability to anticipate sequencing conflicts, risks, and operational gaps.
  • Strong follow-through and accountability; does not allow tasks to stall without visibility or escalation.
  • Ability to operate effectively in a fast-paced, deadline-driven portfolio environment with minimal supervision.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

• • The physical requirements described here represent those an employee must meet to successfully perform this job's essential functions. Reasonable accommodation may enable individuals with disabilities to perform essential functions to the extent that the Company may do so without undue hardship.
  • While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee is regularly required to walk and occasionally required to stand, stoop, kneel, crouch, or lift and/or move up to 10 pounds. Specific vision abilities required include close vision. The noise level in the work environment is usually moderate.

DISCLAIMER

• • The above statements describe the general nature and level of work performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.

The salary range for this position is $70,000 to $75,000 annually. In addition to base salary, a generous discretionary bonus will be offered. Please note that the salary range information provided is a general guideline. It is uncommon for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a variety of factors. JBG SMITH considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, candidate's work location, education/training, key skills, internal peer equity, external market data, as well as, market and business considerations when making compensation decisions.

JBG SMITH is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, status as a protected veteran, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.