Executive Administrative Assistant

Spectraforce Technologies
United States, New York, New York
Mar 03, 2026
Job Title: Executive Administrative Assistant Location: New York, NY 10017 Duration:10 months Assignment Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm Work Model: Hybrid, 4days on site - Mon to Thurs Summary: Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams. The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives. Responsibilities include but are not limited to: Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested. Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates. Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence. Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access). Assist in maintaining client database, log phone calls, and emails in CRM as needed. Maintain research data spreadsheets as specified by senior analysts. Job Requirements: The following are the minimum requirements for the position: Minimum of 4 - 6 years of administrative experience. Strong proficiency in all MS office applications. Exceptional attention to detail with the ability to follow up and see tasks through to completion. Possess strong written and oral communication skills. Strong organizational and analytical skills. Ability to establish and maintain effective working relationships with all staff levels internally and externally. Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes. Exhibit adaptability in a team-oriented environment. Must-Have Hard Skills: Experience booking travel. Admin experience MS Office Suite Heavy expenses / T&E prep experience Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients. Organized, great communication skills. Experience in a fast-paced environment. Excellent attention to detail Investment banking experience. Front office - Client facing experience. Attention to detail. Nice-to-Have Research assistant experience.