Contracts & Grants Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UCI Institute for Memory Impairments and Neurological Disorders (UCI MIND) is Orange County's only state and federally funded Alzheimer's Disease Research Center. The Institute is composed of faculty and staff from multiple Departments and Schools, ranging from basic laboratory scientists to physician investigators, with a common goal of research discovery to improve the diagnosis, treatment, prevention, and cure of age-related brain diseases, especially Alzheimer's disease.

UCI MIND has a robust and diverse research portfolio with approximately $23M in annual contracts & grants expenditures. The Research Administration Team consists of three Research Administrators who collectively support a high volume of complex federal, state, and private awards, including clinical trials and training grants

To learn more about UCI MIND, visit https://mind.uci.edu/

Under the general guidance of the Chief Administrative Officer, the Contracts & Grants Manager oversees the daily operations of research administration in the UCI Institute for Memory Impairments and Neurological Disorders (UCI MIND) and manages the various financial resources that support its research mission.

The incumbent provides subject-matter expertise, training, and supervisory oversight of the UCI MIND Research Admin Team. The position requires advanced contracts and grants concepts to manage high volume and high complexity research portfolio of federal, state, and private contracts and grants, including clinical and training grants. Responsible for high level analysis, reporting, audit, and maintenance of internal controls. Involves activities associated with analyzing research funding trends and sources, forecasting, strategic planning, and managing research portfolios by performing some or all of the following: working directly with faculty on grant proposals; administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration. May review and sign transactions for less experienced staff.

As the technical lead, the incumbent will support the CAO and Director throughout the academic year by managing financial processes and reporting as required during the budget cycle. Incumbent will also be responsible for the day-to-day management of departmental accounts, including gift and endowment accounts.

This position requires sound communication, interpersonal, problem-solving, analytical and decision-making skills which are often within a team environment.

Required:

• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis and customized reporting.
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Ability to interpret policy for others.
• Advanced knowledge of effective grant funding processes, procedures and techniques
• Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required.
• Sound communication, interpersonal, problem-solving, analytical and decision-making skills which are often within a team environment
• Bachelor's degree in related area and / or equivalent experience / training
• 5-10 years of relevant experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $88,000.00- $143,200.00 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.