Senior Administrative Manager

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Senior Administrative Manager.

In this role, the successful candidate is reporting to the Department Administrator. The Senior Administrative Manager oversees operational activities and ensures adherence to policies and procedures for the Department of Obstetrics and Gynecology, with a particular focus on the Departments research mission. The successful candidate will provide comprehensive administrative management across the Department and collaborate closely with institutional partners including the Office of Science and Research, Finance, Human Resources, Faculty Records, Medical Staff Services, Legal, Payroll, Compliance, the Office of Mentoring and Professional Development, MCIT, and RED+Fwhile identifying and implementing opportunities to optimize processes and procedures.

Job Responsibilities:

• Provides leadership and oversight for departmental administrative activities in alignment with priorities set by the Department Chair and Vice Chair for Research.
• Serves as the administrative lead for the Department's research mission and, in collaboration with the Research POD, oversees pre- and post-award research administration processes.
• Participates in strategic and business planning activities and develops and maintains metric reporting, including use of the institutional Analytics Dashboard.
• Supports the Department Administrator in faculty recruitment and contract activities and serves as liaison to the Office of Legal Counsel and Medical Staff Services on all credentialing matters.
• Manages HR-related functions, including faculty recruitment, onboarding, timekeeping, terminations, promotions, leaves of absence, visas, and payroll.
• Coordinates the activities of the Department Appointment and Promotions Committee (DAPC) and manages processing of faculty appointments and promotions. Ensures compliance with annual mentoring letters and required third- and sixth-year reviews for tenure-eligible faculty, and serves as liaison with the Faculty Records Office on all faculty appointment-related matters.
• Establishes and maintains strong working relationships with NYU Langone Health administrative departments, including the Office of Science and Research, Finance, Human Resources, Faculty Records, Medical Staff Services, Legal, Payroll, Compliance, the Office of Mentoring and Professional Development, MCIT, RED+F, and other relevant areas.
• Provides oversight of payroll and MyTime for multiple locations, ensuring timely resolution of payroll, timekeeping, and time-off issues and discrepancies.
• Assists with annual space surveys and coordinates facilities-related issues within the Department.
• Directly supervises the Senior Research Coordinator and Credentialing Specialist, including workload oversight, performance management, and support for professional development.
• Communicates new or revised institutional and departmental policies and procedures to relevant stakeholders and ensures appropriate dissemination and understanding within the Department.
• Fosters a collaborative environment by sharing information, tools, and resources to support departmental goals.
• Performs other related duties as assigned.

Minimum Qualifications:
To qualify you must have a Minimum of five years management experience in a clinical department ; excellent communication skills and computer skills

Preferred Qualifications:
Bachelor's degree in business, health care administration, or related field . Excellent written and oral communication skills. Ability to prioritize effectively and handle shifting priorities professionally. Ability to think systemically and understand the implications of policies and practices. Ability to anticipate problems and take decisive action. Possess strong customer service and problem-solving skill sets and is detail oriented. Proficiency in using Microsoft Office applications such as Word, Excel (including advanced functions, such as complex formulas, pivot tables, graphing), PowerPoint and Outlook.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $152,240.27 - $178,869.60 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here