Meeting Event Manager II

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

What You'll Be Doing (Key Responsibilities)

• Develop project timelines, outline deliverables, and manage all event logistics from planning through completion for events outside of the US.
• Negotiate, manage, and monitor supplier relationships across AV, hotels, DMCs, air travel, production, and other third-party partners, ensuring all contracted services are executed properly.
• Oversee program financials, including budget management, forecasting, expense tracking, supplier payments, invoicing, and final bill review.
• Serve as daytoday client contact, maintaining proactive communication and ensuring program objectives, expectations, and deadlines are met.
• Lead and coordinate project teams through development, production, and quality assurance stages while maintaining project documentation and status timelines.
• Provide onsite leadership during events, resolving issues, supporting suppliers, managing VIP logistics, and ensuring client satisfaction.
• Support creation of proposals, renewal deliverables, and initial program budgets.

What You'll Bring (Must Have's)

• Bachelor's degree or equivalent experience.
• 3+ years of experience in meeting/event planning or hotel catering, convention services, or sales. Experience in planning global events with Health Care Professionals in attendance required.
• Strong understanding of program/event management and budget maintenance, including forecasting and financial implications.
• Proven success developing and maintaining key client relationships.
• Strong oral presentation and written communication skills.
• Ability to manage multiple projects simultaneously in a fastpaced environment.
• Proficiency in Microsoft Office and ability to quickly learn new technologies.
• International hotel and destination knowledge.
• Experience with incentive, association, or corporate meetings.

Working Logistics & Things You Should Know

• This is a Hybrid or Onsite role (depending on team standards-can be adjusted).
• This position requires up to 30% travel based on client program needs.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.