Program Coordinator

Department: MED-Impact Institute
Salary/Grade: EXS/5

Job Summary:

For the Third Coast Center for AIDS Research (NIH grant P30 AI117943):

Coordinates a broad variety of programmatic activities & administrative processes such as database maintenance & reporting, programming budget, & financial transactions; communications including website design maintenance & updates; & management of supervisor(s) &/or dept's multiple calendars & events. Coordinates logistics & planning of center programming and special events, such as seminars, symposia, journal clubs, & workshops. Provides administrative support to leadership-led committees and working groups. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.

Specific Responsibilities:

Administration

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.

• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Budgets & Financial

• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.

Communication, Outreach & Recruitment

• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

Events

• Coordinates programming, workshops, meetings, etc. including speakers, agendas, etc.

• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.

• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

• Manages seminars, presentations, workshops, etc. based on goals/objectives.

• Identifies & obtains external expertise as needed and works with content experts for current and new programs.

• Reviews programs/projects to increase efficiencies to support growth.

• Manages speaker selection, communication, and topic development.

• Leads program/project updates and improvements.

Regulatory Compliance

• Ensures compliance with all necessary organizations.

• Prepares documentation as required.

• Interfaces with accreditation bodies.

Strategic Planning

• Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
• Experience or interest in working on HIV/AIDS related research programs.
• Excellent communication skills with effective spoken and written communication.
• Strong organizational skills and the ability to prioritize tasks.

Preferred Qualifications: (Education and experience)

• A bachelor's degree and 1-2 years of administrative support experience.
• 2 years administrative support experience in a university setting.

Preferred Competencies: (Skills, knowledge, and abilities)

• Experience coordinating events in a university setting.
• Experience working in public health, psychology, and/or biomedical research.

Target hiring range for this position will be between $51,346 - $64,600 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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