Office Specialist, Senior

Housing & Residential Life (Housing), a self-funded auxiliary housed within Campus Life at the University of Arizona, operates 23 dorms and 1 graduate apartment complex that house over 8,000 students annually on the University of Arizona Main Campus. More than 80% of on-campus residents are first-year students. Our dorms range in style from historic to modern and range in size from 60 to 1000 residents. While the University does not require students to live on campus, more than 70% of all incoming first-year students choose to live in UA housing to help their transition to university life. Housing & Residential Life plays a critical role in achieving institutional and divisional goals. We are proud of the supportive environment we provide our students, our vibrant academic partnerships, and our high-quality facilities.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

DUTIES AND RESPONSIBILITIES:

• Plans and coordinates Student Maintenance
  Assistants hiring including onboarding, training, monitor and approve
  student payroll, student employee record tracking, uniform inventory and
  ordering for up to 50 students.
• Plans and coordinates activity of office and
  shop students staff including training of practices and procedures
  regarding work requests, related data entry and report generating requirements.
• Collection/archiving and updating of data and
  the preparation of reports.
• Prepares and coordinates production of various
  work request activity and related reports, including all damages, weekly
  and monthly damage counts.
• Monthly AED data preparation, collection and submitting
  on Risk Management system program.
• Responds to all Fire Safety requests which
  include weekly and monthly fire pump testing and tracking, as well as Fire
  Safety call outs and reporting.
• Provides oversight of the damage matrix and
  ensures updates and dispersed as required.
• Acts as primary office contact to Housing
  & Residential Life and University staff requesting assistance and purchasing
  activity; investigates and follows-up on problems, as necessary.
• Provides computer and clerical assistance for
  supervisors and staff as required, including correspondence and file maintenance.
• Prepares and coordinates production of various
  work request activity and related reports; prepares purchasing documents
  for processing.
• Assists in planning computer assisted
  programming that supports facility operations.
• Update organizational charts and employee
  phone lists.
• Prepare, laminate and distribute signs and
  employee schedules.
• Schedule staff interviews.
• Print and prepare interview packets for
  interview committee members.
• Investigates, evaluates, and resolves typical administrative
  problems or situations impacting work units, including reviewing, analyzing
  and researching purchase orders, invoices, contacts, and other documents
  for completeness, accuracy, and conformity within established procedures,
  collects data to maintain such records.
• Maintain stock of and orders office supplies
  as appropriate.
• Serves on departmental committees.
• Provides backup for other departmental support
  staff as necessary.
• Create work orders for residents and staff.
  Also, close work order batches when completed.
• Assists with various departmental activities
  during the August student move-in process.
• Performs related duties as assigned or
  required to meet Housing & Residential Life and University goals and objectives.

SUPPLEMENTAL
REQUIREMENTS:

• Housing & Residential Life is a security sensitive department, and this position requires a finger-print criminal background check.
• Motor Vehicle Division check.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience required.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

• Office/clerical experience which includes one year in a directly related function.
• Proficiency in Spanish, both verbal and written.
• Experience working with database software applications.
• Experience working in a high-volume maintenance/construction/customer service environment.