P&E Marketing Specialist 1

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist 1 to join our dynamic marketing team. This challenging and rewarding position will support the Power & Energy sectors and will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; and producing marketing collateral in collaboration with GAI's business sector leaders and technical, marketing, communications, and administrative professional staff.

The successful candidate will be located near one of GAI's office locations. A hybrid or in-office work location is a viable option.

Our ideal candidate is passionate about the pursuit of success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities:

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Assist in gathering costs for proposal submissions utilizing excel
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database
• Assist in carrying out other programs and projects as identified

Qualifications:

• 4+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred
• Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.

Competency:

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Ability to use templates
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Light, local travel is required (up to 20%).

**Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.

General Characteristics

• Leads the development and implementation of various moderate internal and external marketing, proposal, and business development support activities under the direction and supervision of senior staff.
• Possesses basic skills and has an elevated understanding of the AEC industry and marketing practices.
• Follows processes, procedures, and record keeping and Quality Management System (QMS) protocols.
• Maintains and protects client and GAI proprietary and confidential information.
• Shows progress in critical thinking skills.
• Maintains and reinforces a culture of safety and integrates safe practices into all aspects of daily operations.
• Proficiency with Adobe Creative Suite.
• Ability to work flexible hours.
• Light, local travel. Occasional out-of-state travel.
• Recommends and leads the development of innovative strategies to enhance productivity and efficiency.
• Assists Task Managers (TMs) or Project Managers (PMs) with aspects of projects.

Minimum Years of Experience

• 4+ Years of Experience

Education

• Bachelor's Degree or equivalent* in marketing, graphic design, writing, business, or similar field of study preferred

Certification/Licensure

• Take initiative in professional growth by participating in trainings, webinars, or certifications that enhance skills and contribute to individual development and team success.
• Driver's License

Technical Responsibilities

• Leads moderate marketing activities across one or more of the following areas:
  
  
  
  • Proposals/Qualifications
  • Presentations/Meeting Logistics
  • Marketing Materials Development & Maintenance: handouts, project profiles, resumes, service summaries, brochures, etc.
  • Business Development Activities: Conferences, sponsorships, client events, advertising, initiatives, awards, lead and opportunities tracking, vendor registrations, research, website/social media content, etc.
  • Writing: Preparing marketing and technical content/proofreading to ensure continuity and compliance with legal, marketing, and technical specifications.
  • Design: Design of custom graphics to visually convey complex ideas.
  • Data Management: Supporting the entry and maintenance of data in GAI's CRM.
  • Public Outreach Support
  • Special Projects: Assist in carrying out other programs and special projects as identified.
  • Internal group initiatives.
  
  
  
  

Project and Task Management

• Responsible for personal task management and adherence to deadlines and scope.
• Works as part of a team and coordinates work with others.
• Strengthens internal client relationships and knowledge.
• Plans and coordinates detailed aspects of assigned projects.
• Assigns tasks to other staff as needed.
• Assists TMs and PMs with preparing project scopes, schedules, and plans for assigned aspects of projects.
• May become specialized within a specific discipline.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Mentors junior staff by providing guidance, explaining responsibilities, and reviewing work products.
• Generates well written and technically sound marketing documents with little assistance and requiring minor edits.
• Assigning and overseeing tasks under the direct supervision of the task manager and maintaining budgets and schedules; keeping very close communication with Task Managers; assisting Project Managers or Task Manager with proposal preparation; scopes of work and project

Communication Skills

• Possess essential oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership.
• Highly organized, creative, and detail oriented.
• Ability to multi-task and prioritize work.
• Interacts well with internal project team members, Project Managers, and various Department Managerial Staff.
• Interacts with clients and external parties with close oversight.
• Performs well with client and other external communications.
• Takes initiative and proactively anticipates tasks.
• Supports go/no-go decisions.
• Supports the development of pursuit, client, and marketing plans.
• Supports the identification of marketing activities to align with pursuit, client, and business plan objectives.

Why GAI?

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include:

• Competitive salary -GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
• New paid Maternity/Paternity/Adoption program
• Generous Paid Time Off and 7 paid holidays
• 401k company match