New

Administrative Assistant to the Director - Huck Institutes of the Life Sciences

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Feb 09, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Huck Institutes of the Life Sciences is seeking to hire an Administrative Assistant - Senior Support to primarily support the Director of the Huck Institutes. The Administrative Assistant will provide primary administrative support to the Director of the Huck Institutes and act as the first point of contact for the Director's office. In addition, the successful candidate will provide administrative support to the Huck Associate Directors. This entails but is not limited to, heavy scheduling of day-to-day operations, coordination and preparation of meetings/events, arranging complex travel both international and domestic, proofreading of correspondence, and maintaining confidential information. Responsibilities include the following: Receive, process and maintain confidential and/or sensitive information and materials Arrange meetings, seminars, workshops, conferences, etc. Receive, verify and validate information; greet visitors; obtain/provide assistance, information or refer Act as the Institute's HR liaison who attends monthly HR update meetings, requests Hiring Exception Requests, and manages job requisitions from beginning to end in Workday Serve as the Huck Institutes' timekeeper in Workday Serve as the Institute's parking chair Initiate and process a variety of financial/human resources forms in Workday; approve as authorized Create and reconcile p-card reports in SAP Concur on behalf of the Director and others Responsible for the distribution of incoming and outgoing mail; open, sort, and prioritize mail Book conference rooms, create event agendas, and take minutes as needed for Huck events and/or meetings organized by the Director or an Associate Directors of the Institute Recommend changes in policy and procedures Assemble pertinent background material for meetings, reports, correspondence, etc. Serve as a resource for all administrative duties and point of contact for administrative needs of the Heads of Departments Coordinate and/or manage a wide variety of special projects MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines