EpiC Moldova Operations Support Associate

EpiC Moldova Operations Support Associate

Project Overview

Meeting Targets and Maintaining Epidemic Control (EpiC) is an eight-year (2019-2027) global health initiative project funded by the United States Department of State (DoS). The project receives Global Health Security funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with GHS priorities, National Action Plans for Health Security (NAPHS), and United States Department of State (DoS) goals.

EpiC is led by FHI 360 with core partners Right to Care (RTC), Palladium International, and Population Services International (PSI), and draws upon regional and local partners. The project delivers high-quality technical assistance at the community, facility, district, regional and national levels, and builds relationships with relevant partners working to address health security issues. Our ability to respond quickly to program, technical and procurement needs leverage our deep bench of country-based clinical, program, and community experts.

In addition to its ongoing activities, following its official registration in the Republic of Moldova, Palladium is preparing to initiate several activities related to supporting European integration efforts and promoting democratic values.

This Opportunity

Palladium is currently seeking a part-time Operations Support Associate to support the implementation of EpiC project in the Republic of Moldova. The Associate serves as part of the field team, supporting the management of effective and efficient technical, financial and compliance activities to deliver work in accordance with Palladium's contractual obligations, company policies, local country settings, and client rules and regulations. The Operations Support Associate is a valued member of the team completing a variety of tasks that are critical to high-quality project management.

The position is part-time for the period March-September 2026, with the possibility of extension subject to performance and the availability of additional funding.

You and Your Career

If you are a problem-solver, collaborator, and doer, and you have expertise in verbal/written communication, organization, and attention to detail, we are interested in hearing from you.

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Primary Duties and Responsibilities

The Operations Support Associate will be responsible for the following:

Project Operations and Administration

* Provide day-to-day operational and administrative support to the Implementation and Operations Lead for the effective implementation of project activities in the Republic of Moldova.

* Facilitate communication among team members (local and international), with vendors, subcontractors and partners representatives.

* Assist with the preparation of project-related documentation, correspondence, and internal records.

* Support the organization of meetings, workshops, and events, including logistics, agendas, participant coordination, and minute-taking when required.

* Maintain organized electronic and physical filing systems for operational, contractual, and financial documentation.

* Provide support to travelers to Moldova (or travelers within Moldova) to secure reservations for transportation, hotel, dining, meeting venue, upon request.

Procurement and Financial Management

* Support procurement processes in line with Palladium policies, including with inputs for preparation of Purchase Requisitions, Request for Quotation/Proposals, and other supporting documentation.

* Support tracking of procurement actions, purchase orders, contracts, and amendments.

* Assist in coordinating with vendors and service providers (e.g. logistics, events, translation, IT, accounting), including follow-up on contracts, deliverables, and timelines.

* Assist with collecting and verifying invoices and supporting documents prior to submission for payment processing.

* Support coordination with the accounting firm and headquarters finance staff by providing required documentation and operational inputs.

* Assist in preparing basic financial summaries and inputs for internal reporting.

Human Resources and Consultant Support

* Support recruitment and onboarding processes for local staff, consultants, and short-term support personnel, including administrative coordination and documentation.

* Assist with maintaining personnel records, contracts, timesheets, and onboarding/offboarding documentation.

* Support coordination of consultant deliverables and administrative follow-up.

General Support

* Support communication and coordination with internal teams, consultants, and external stakeholders as requested by the Implementation and Operations Lead.

* Undertake other operational, logistical and administrative tasks as requested.

Qualifications and experience:

* University degree in Business, Management, Administration, Law, or a related field.

* Proven work experience in administrative, operational, and coordination support within international organizations or projects.

* Strong experience in internal and external communication and customer service-related activities within international organizations or projects.

* Proficient user of MS Office suite (Word, Excel, PowerPoint, Outlook, etc).

* Familiarity with Microsoft Teams, Zoom, and other social media platforms.

* Fluency in English and Romanian is required, a working knowledge of Russian language is a strong advantage.

* Strong organizational skills with the ability to manage multiple tasks simultaneously, prioritize effectively, and meet tight deadlines.

* Excellent written and verbal communication skills.

* Strong problem-solving and attention to detail.

* Ability to work independently as well as collaboratively in a multicultural team environment.

* Demonstrated intercultural sensitivity and ability to work effectively with people from diverse backgrounds.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Application details All qualified candidates are strongly encouraged to apply for this position through our online portal.

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 2,100 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

Palladium is part of GISI's global family of companies, which aims to create solutions for the world's most complex challenges. With annual revenues of $14 billion, GISI's approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.