New

Director of Executive Operations and Special Projects to the Director of Athletics and Recreation

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Feb 09, 2026

Position Information

Posting date	02/09/2026
Closing date
Open Until Filled	Yes
Position Number	0558701
Position Title	Director of Executive Operations and Special Projects to the Director of Athletics and Recreation
Hiring Range Minimum	please inquire
Hiring Range Maximum	please inquire
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Typical office hours with willingness and ability to work nights and weekends.
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Under the general supervision of the Chief of Staff, the Director of Executive Operations and Special Projects is responsible for managing projects independently and supporting the business operations of the office of the AD under minimal guidance. This position serves as the first point of contact for the AD's office and provides a high level of executive support to the AD. This position will be required to exercise considerable discretion and judgment in investigating and and resolving complex issues as well as organizing and responding to internal and external communications on behalf of the AD.
Description	We are seeking a highly motivated Executive Assistant to support the Athletics Director. In this role, you will be an essential part of our Athletics and Recreation Department, helping to advance key initiatives and support our vibrant team. A successful candidate will have: Proven administrative experience supporting an executive The ability to manage a fast-paced and sometimes unpredictable schedule Strong organizational and communication skills A proactive and adaptable mindset If you are passionate about athletics and thrive in a dynamic environment, we encourage you to apply!
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	7 years of progressive operational experience in a related field, with a high degree of autonomy. Excellent organizational and time management skills; having the ability to handle multiple competing priorities in a fast-paced environment. In-depth knowledge of office management as well as significant executive support experience. Highly proficient with computer applications. Strong verbal and written communication skills and interpersonal skills. Ability to work comfortably independently and collaboratively as part of a team, both with minimal supervision. Attention to detail and accuracy in all matters. Ability to maintain strict confidentiality. Ability to work comfortably in a fast-paced and occasionally high-pressure environment. Ability to set priorities and meet deadlines; able to respond to changes in priorities and can multi-task; ability to anticipate and meet the Athletic Director's operational needs. Ability to work occasional nights and weekends. Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications	Experience working in a collegiate athletics department.
Department Contact for Recruitment Inquiries	Claire VeNard
Department Contact Phone Number	claire.g.venard@dartmouth.edu
Department Contact for Cover Letter and Title	Mike Harrity, Director of Athletics and Recreation
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Yes
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/84316

Key Accountabilities

Description

Executive Support

Researches, prioritizes, follows up, and resolves incoming issues and concerns addressed to the AD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
Works efficiently and effectively with the AD to ensure they are well prepared for upcoming commitments, meetings, and responsibilities, following up appropriately to gather or confirm details.
Proactively completes deliverables that facilitate the AD's ability to effectively lead the department, including scheduling meetings, preparing agendas, and drafting correspondence.
Using decision-making authority, completes a broad variety of administrative tasks for the Director of Athletics and Recreation, including completing expense reports; managing a complex schedule and arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Compile, screen, and prioritize the AD's mail for daily review; manage follow-up.
Regularly handles confidential or sensitive information and exercises discretion concerning its disposition.
Partner with the Executive and Leadership team to coordinate the efficient and smooth operation of the office; prioritize workflow and efficiency to maximize use of the AD's time.
Primary contact for AD, professionally representing them to internal and external constituents. Facilitates relationships with essential constituents to support the AD's work and the broader DCARD team, including key prospects, donors, alumni, parents, vendors, and campus partners.
Develops, implements, and modifies office systems and procedures for efficiency and implements administrative policies.
Staff the AD at events both on and off campus as requested.
Arrange catering and meals for the AD as necessary.

Percentage Of Time

40%

Description

Project Management

Develops and/or maintains workflows, organizational systems, and processes to facilitate efficient and effective support of the AD along with shaping departmental procedures..
Manages a complete and prioritized list of AD's projects and tasks, scheduling time for the AD to complete work and following up to ensure quality completion.
Manages and oversees projects and events related to department programs, including coordinating support activities for the Dartmouth Athletics Advisory Committee, Advisory Groups, Working Groups, Leadership Groups (Head Coaches, Athletics Leadership Team).
Develops and implements project activities based on defined project scope and objectives; sets and maintains schedules and timelines; evaluates project effectiveness and recommends changes.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Handles and executes a variety of special projects for the AD.

Percentage Of Time

30%

Description

Calendar Management/Schedule Coordination

Independently prioritizes appointments and meetings for the AD to balance the needs of multiple stakeholder groups and using their own judgment regarding how best to further the goals of the department and the organization.
Schedules and coordinates logistics for a variety of activities and meetings to support the AD's office functions, proactively planning meetings and preparation time to facilitate a smooth schedule in the short and long term (ex. Coaches meetings, Staff meetings).
Keeps the AD briefed on changes in schedules by assessing which matters need personal or immediate attention.
Utilizes knowledge of organization and stakeholders to diplomatically handle a variety of persons wishing to make appointments and effectively directs callers and visitors to appropriate individual/office.

Percentage Of Time

20%

Description

General Office Support

Drafts and proofreads memos and correspondence, sometimes of a confidential nature, for the AD's review and signature. Personally responds to inquiries on procedural matters.
Orients new staff and visitors to the office and community.
Serves as primary point of contact for AD's office representing Dartmouth and the Athletic Department. Greet visitors to the office and serve as the "face" of the AD's Office.
Answer and redirect calls, take messages, and respond to electronic and in-person inquiries and requests for information as appropriate, providing high-quality customer service in all interactions.
Maintain all hard copy and electronic office files in an organized system that efficiently supports the AD office.
Exercises considerable independent judgment in responding to requests, determining next points of contact as appropriate, including anticipating and recognizing problems and/or issues, conveying time-sensitive information to AD.
Supports the office's mission to foster inclusiveness and diversity.

Percentage Of Time

10%

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.