Process Scheduler & Timekeeper

Process Scheduler & Timekeeper

The Opportunity

• Process Scheduler & Timekeeper at a growth-oriented energy company.
• Play a critical role in keeping operations running smoothly while working in a collaborative environment
• Excellent opportunity to build transferable skills and long-term growth.
• Reporting to the Operations Excellence Leader, you'll be responsible for ensuring the accurate and timely processing of employee schedules, timekeeping records, and wage data for the Process Department.

Key activities include:

Scheduling & Timekeeping

• Maintain and update daily and future work schedules for department personnel.
• Process attendance and staffing information for day and night shifts, ensuring accurate and timely updates for supervisors.
• Monitor and reconcile timekeeping records to ensure accurate reporting of hours.
• Review and process timekeeping adjustments, retroactive entries, and wage or progression changes in payroll and HR systems.
• Track attendance, progression, and compensation changes in accordance with policy and contractual requirements.
• Coordinate vacation coverage, shift swaps, and leave scheduling in compliance with applicable guidelines.
• Support annual vacation planning, including verification of accrued and carryover balances and communication with employees and HR.

Administrative & Reporting

• Generate and distribute recurring staffing, scheduling, and operational reports.
• Maintain scheduling updates, coverage status, and team communications using various systems and email.
• Verify and submit employee forms and requests related to pay, scheduling, and progression.
• Provide administrative support for training coordination, projects, and site initiatives.
• Order and maintain departmental supplies and resources as needed.
• Track and maintain accurate expense, cost, and project-related records.
• Deliver responsive and professional internal customer service to supervisors and staff.

Collaboration & Support

• Communicate scheduling and timekeeping updates with HR, management, and supervisory teams.
• Support large projects and operational events by coordinating schedules across multiple workgroups.
• Participate in site activities and employee engagement initiatives.
• Respond to inquiries in a timely manner and ensure continuity of work during transitions or coverage changes.

Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Additional qualifications include:

• High school diploma or a GED equivalentrequired

• One year of experience in timekeeping, scheduling, or payroll administration (preferably supporting 50+ employees) is required.
• One year of experience with Dayforce or comparable timekeeping/payroll software required.
• Experience in an industrial, operations, or refinery environment preferred.
• Strong organizational, analytical, and communication skills.
• High attention to detail and accuracy in data entry and reporting.
• Proven ability to work independently with minimal supervision.
• Demonstrated ability to plan and manage multiple priorities effectively.
• Familiarity with HR, payroll, or process management systems.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Must maintain confidentiality and accuracy in all HR/payroll-related data.
• Able to adapt to schedule modifications and urgent requests as needed.
• Overtime may be required based on department workload.

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

More Good Reasons to work for Par

Unique Culture

There is nothing ordinary about Par Pacific -- a niche player in the energy space. Andthere'scertainly nothing ordinary about Par Pacific employees. We are driven, hardworking, entrepreneurial-minded professionals who love to win. If that describes you,you'llfit right in.

Location, Location, Location

Because Par Pacificoperates insome of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. You will work in Billings, Montana, the heart of Yellowstone Country. We have outdoor recreation in all directions and are less than an hour from the mountains. And, as Montana's largest city, Billings offers options to balance life, work and play - with trails for walking and biking, historic sites, plenty of dining options, a myriad of cultural choices, and the largest healthcare sector between Minneapolis and Spokane.

Opportunistic growth strategy

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.

Focused on the future

We are an energy company that has recognized the imperative and embraced the opportunity to begin the transition from fossil fuels. We are developing products that help reduce greenhouse gas emissions.

Excellent compensation and benefits

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&D insurance, Flexible Spending Account and Employee Assistance Program. Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program.

Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns,managesand maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado. Our common stock is publicly traded on the NYSE under the trading symbol "PARR".

Our Refineries and Logistics Operations

We own and operate refineries in Hawaii,Montana, Washington,and Wyoming, with total operating throughput capacity of over 219Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 124,000 bpd of combined refining capacity and related multimodal logistics systems.

Our Retail Operations

We own and operate over 90 retail locations in Hawaii under the Hele and 76 brands and over 30 retail locations in Washington and Idaho under the nomnom brand.

Par Pacific is an equal opportunity employer

Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information or any other status protected by applicable law.

Note: Par Pacific will not accept calls or unsolicited resumes from third-party recruiters. All candidates are required to apply through this web posting.