Veterinary Teaching Hospital HR Specialist

High school diploma or equivalent

• proven experience within an office setting preferably within a human resources capacity
• customer service attitude to ensure satisfaction with internal and external stakeholders

• Working knowledge of office practices and procedures, including proficiency with office machines such as copier, scanner and faxing equipment.
• Strong typing and keyboarding skills and ability to work in a multi-window, multi-application environment.
• Exceptional ability to learn new software programs in a short period of time.
• Proven experience with Microsoft Office Suite, especially MS Word, Excel and MS Outlook.
• Proven organizational skills in prioritizing time with the ability to work on multiple projects simultaneously.
• Ability to use discretion with confidential information and the use of independent judgment.
• Ability to communicate, both verbally and in writing, complex issues in a manner that supports effective customer service, but also in compliance with UGA policy.
• Able to successfully work within an academic setting that requires communication with multiple stakeholders such as staff, upper administration, students and faculty.
• Exudes confidence and professionalism and will understand the dynamics of a business office.
• Understands general employment law relating to payroll standards, hiring processes and employee relations.

• Sit for long periods of time.
• Extensive use of computer with multi-screens
• Lift, move, and/or carry up to 35lbs.
• Move from HR office to multiple areas of the hospital for meetings, employee assistance, general activities.
• Interact with people in person, on the phone, and in writing.
• Position may involve local travel to the main College of Veterinary Medicine on campus.

• Provide first point of contact support to visitors, callers and emails in assisting with general to specific human resources needs.
• Processes staff hiring, terminations and adhoc salary adjustments in the payroll system.
• Monitor clock times and absence requests to ensure timecard approvals and leave requests are at the appropriate hours per pay period.
• Find time errors and resolves all issues prior to confirming payroll.
• Assist with employees and supervisors of needed corrections of errors that would impede proper payment to employees.
• Proactively run reports and queries to ensure all employees are set up correctly in OneUSG Connect (i.e. reports to supervisor, time and absence approver, and HR department) to avoid payroll errors.
• Process funding changes prior to payroll processing.
• Assist with submitting termination requests in system after off-boarding is completed.

• Provide customer service daily to supervisors as well as existing, potential and former employees, faculty, and students and route advanced HR issues to the Sr. HR Manager accordingly.
• Assist with newly-hired, employee onboarding sessions and subsequent follow up on needed documents and training.
• Assist with offboarding employees
• Processes and records staff injury reports thru UGA injury system.
• Enters position description information into the UGA position management system.
• Verifying employment references

• Maintain filing systems, update pertinent employee information for compliance to federal, state and local employment laws.
• Orders access or grants access to building entry and software applications for new hires and send appropriate requests to close access upon their termination.
• Maintains hospital staff listserv to ensure accuracy in messages routing to staff.
• Assist with various needs and special projects within VTH Human Resources.