New

Senior Payroll Manager

Vaco
$120,000.00 - $150,000.00 / yr
United States, New York, New York
Jan 28, 2026
Senior Payroll Manager - NYC Real Estate (Union & Non-Union) Location: NYC, hybrid Salary: $110,000-150,000 The Opportunity: We are seeking a high-caliber Senior Payroll Manager to take the helm of our payroll department for a premier NYC real estate portfolio. This isn't just a "processing" role; we are looking for a strategic leader to modernize our systems, drive technological efficiencies, and ensure flawless compliance across a complex mix of union (32BJ, 272) and non-union assets. The Mission Department Leadership: Build and mentor a high-performing payroll team. You will own the full talent lifecycle from hiring and training to performance evaluations. Process Modernization: Lead the charge in auditing current workflows and implementing cutting-edge technology to automate and streamline our payroll ecosystem. Compliance & Audit Mastery: Serve as the subject matter expert on NYC labor laws, prevailing wages, and union regulations. You will lead Local 32BJ audit responses and ensure we are always "audit-ready." System Management: Maintain and optimize our ADP (RFN/RFM) environments to ensure salaries, benefits, garnishments, and deductions are processed with 100% accuracy. Key Responsibilities Union Expertise: Navigate the complexities of NYC Unions (32BJ, 272, etc.), including benefit tracking and prevailing wage rules. Asset Support: Manage HR requirements and benefit tracking for non-union building staff. Financial Oversight: Oversee Workman's Compensation tracking and maintain a secure database for executive salaries and bonuses. System Integrity: Implement and review payroll processing systems to ensure timely transactions for all salaries and deductions. Audit Defense: Act as the primary point of contact for external auditors, providing impeccable records and documentation. The Profile Experience: 5-10 years of progressive payroll experience, with a heavy preference for NYC Real Estate or Property Management. Technical Mastery: Deep proficiency in ADP RFN (Workforce Now) and RFM is required. Union Savvy: Demonstrated success managing union payroll and responding to 32BJ/NYC union audits. Education: Bachelor's degree in Accounting, HR, or Business Administration. The "Soft" Skills: Exceptional analytical ability, a "no-excuses" approach to deadlines, and the diplomacy required to manage both office staff and building labor. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.