Center Administrator, Semel HCI Center

This position will be 80% on-site at the UCLA campus and 20% able to work remotely.

This is a one year contract with the possibility of extension and/or conversion to a career appointment.

The Center Administrator serves as the executive assistant for the Associate Vice Provost (AVP) of the Semel Healthy Campus Initiative (HCI) Center at UCLA within the Chancellor's Organization. This position provides the highest level of executive administrative support for the AVP including managing the AVP's executive travel and meeting schedules; attending meetings with the AVP and providing notetaking and other pertinent functions to ensure all projects are kept on task, and providing coordination and oversight for signature Semel HCI Center projects, programs, and events. This role requires the incumbent to exercise significant judgement, discretion, and organizational acumen to successfully provide high-level assistance and coordination as this position is responsible for the implementation of the AVP's vision for health and well-being for the UCLA community (including all faculty, staff and students), and the evolution of a culture of health at UCLA, within the UC system, in the state, in the nation and world-wide.

• Minimum of 4 years of executive assistant experience supporting a high-level, university leader at UCLA (or at a similar institution of higher learning) in a fast-paced, large-complex department. (Required)
• Experience in coordinating projects in a fast-paced environment with ability to work independently in a complex working environment that requires great flexibility, efficiency, quick response time and prioritization of tasks with multiple and competing deadlines. (Required)
• Demonstrated excellence in administrative, time, and organizational skills to manage multiple and complex projects within designated schedules, set priorities that accurately reflect the relative importance of job duties and effectively complete assigned tasks to meet goals and objectives. (Required)
• Demonstrated experience in managing complex priorities related to projects for multiple entities from UCLA, UCOP and other UC campuses. (Required)
• Demonstrated strategic thinking, planning and implementation skills coupled with solid professional judgment to anticipate problems and develop innovative solutions to correct problems or anticipate/prevent obstacles. (Required)
• Demonstrated ability to address complex issues utilizing a clear, thoughtful manner and to come to resolution quickly without compromising the projects or relationships with the people involved. (Required)
• Excellent oral and written communication skills to clearly convey and obtain information to individuals at various organizational levels and to groups of different constituencies. Outstanding editing skills to ensure the highest standards of consistency, professionalism, accuracy are met. (Required)
• Ability to effectively build and maintain cooperative working relationships with diverse stakeholders representing a variety of fields, UCLA administrative units and academic departments, UCOP and other UC campuses. (Required)
• Experience in representing a high-level university leader such as the AVP in various UCLA/university settings. (Required)
• Demonstrated experience with working effectively and collaboratively with colleagues. (Required)