Revenue Contracts and Project Manager(5010)

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Under general supervision of the Deputy Director of Revenue Management and Business Operations within the department of Financial Affairs, administer policies and procedures by which contracts are executed for the Board of Trustees of Southern Illinois University, on behalf of its School of Medicine (SOM), and SIU Physician & Surgeons, Inc d/b/a SIU HealthCare (HC). Establish and maintain standards of good business practice, sound fiscal management, compliance with governmental agencies and protection of the University and SIU HealthCare as criterion for preparation, analysis, and approval of contractual arrangements by the University and SIU HealthCare. Responsible for the development, negotiation of legal terms, continuous maintenance, and operational implementation of active contracts generating more than $100 million of annual revenue. Responsible for partnering with SIU academic and clinical department administrators and fiscal managers, as well as developing and maintaining external partnerships with contract coordinators at affiliated institutions. Responsible for the database maintenance of University, SIU Telehealth, and SIU HealthCare contracts for the purposes of executive reporting, departmental assistance, and receipting directives.
This position will also directly supervise the Financial Affairs Project Coordinator position and provide direction, oversight, mentorship, and workload prioritization for project management, training programs, technology workflow design, and electronic form development used within Financial Affairs and throughout SIU School of Medicine and SIU HealthCare.
The position supports the Deputy Director of Revenue Management and Business Operations and the Assistant Provost for Financial Affairs in long-range planning, program implementation, policy development, organizational standardization, and institutional administrative process optimization.

Administration - 100%
Revenue Contracts Manager
I. Contract Development and Management
A. Act as first point of contact for outside contractors regarding all School of Medicine and SIU HealthCare revenue contracts. Disseminate contract information to the appropriate SOM or HC personnel for action.
B. Assist in the development, review, and final signatory process for revenue generating contracts for the University School of Medicine and SIU HealthCare.
C. Represents the School of Medicine or SIU HealthCare in the negotiation of changes to proposed agreements in order to meet legal, University, or SIU HealthCare requirements. This involves extensive oral and written communication with external contractors, legal counsel, and clinical departments.
D. Provide guidance to departments as to the necessity of a new contract, the amendment of an existing contract, or the termination of a current contract pertaining to the provider services necessary at clinics both on campus and external to SIU campus.
E. Analyze contracts requirements and identify the appropriate legal entity to be designated as a party to the agreement.
F. Interpret complex rules and regulations of the State, the University, and SIU HealthCare as they relate to contracting. Assure that the necessary rules and regulations are employed in the contract process, and work with the Office of General Counsel to assure that the necessary legal terms are incorporated into all agreements.
G. Provide guidance to the University faculty, administrators, and contract staff in the preparation of contract requests. Perform needs assessments to define requirements for contracts, and determine internal contractor and contractual procedures to be used.
H. Analyze requests for amendments to existing contracts and make recommendations of approval or alternative solutions to senior administrators and external contractors.
I. Prepare and process revenue license agreements through the Office of General Counsel and School of Medicine departments prior to final review and signature on behalf of the University.
J. Implement policies and procedures to ensure that contracts are transmitted to the departments or contractors in a timely manner. Maintain records of contract term dates and renewal options to assure that contracts are renegotiated and/or renewed prior to expiration date. Failure to do so may negatively affect the University and/or SIU HealthCare if contractual obligations are not satisfied as defined in the agreement.
K. Collaborate with University's Office of General Counsel in a variety of contract management activities. Work as a liaison between General Counsel, departments and outside entities providing suggested reiteration of revenue contract language. Upon General Counsel request, this position researches, identifies and provides historical documentation specific to requested needs.
L. Establish and maintain external professional relationships with representatives of University-affiliated hospitals, health care organizations, governmental entities, and other contractors. Interact on a routine basis on matters of contract management and/or fiscal administration.
M. Draft and maintain workflows, standard operating procedures, and implement administrative decisions as directed by senior administrators.
N. Manage the central processing of approximately 400-500 affiliation agreements across the School of Medicine working with Office of General Counsel, Office of Graduate Medical Education, Human Resources, Office of Education, Physician Assistant Program, Center for Family Medicine, Employment Nurse, and other departments as needed. Outgoing affiliation agreements allow SIU learners, including medical students, graduate residents, graduate fellows and others to visit and rotate at other educational and healthcare institutions in order to received training and academic credit. Incoming affiliation agreements allow for leaners from institutions outside of SIU to visit and rotate at SIU with a clinical department, Office of Education, or Center for Family Medicine.

II. Data Collection and Reporting
A. Assist in the maintenance of a database that will provide management reports to senior administrators regarding the University's financial and business obligations resulting from approved agreements. Reporting will include providing accounts receivable information and account distributions for each active agreement and updating regularly to reflect any revisions, amendments or newly executed contracts.
B. Collect and process contract documentation and other written deliverables as required per contractual agreements executed with University-affiliated hospitals and other entities and maintain fiscal records of said documentation.
C. Assist in maintaining a tracking database that is accessible to fiscal officers and departmental contract personnel.
D. Assist in the maintenance of the Laserfiche intake process and repository for revenue contracts.
E. Assist in collecting information from departments for additional funding needs, updating database, revising reports and distributing appropriately to departments and University executives.

III. Training Development
A. Develop training materials and conduct revenue contract training sessions to School of Medicine and SIU HealthCare personnel.
B. As requested, provide individualized training to new administrators, fiscal officers, and contract staff.
C. Develop and maintain a procedural manual for revenue contract development and tracking.

Project Manager
Program Oversight and Leadership
A. Direct, supervise, and evaluate the Project Coordinator position, including workload prioritization, performance expectations, training support, program development coordination, and professional development guidance.
B. Provide operational leadership for departmental programs, system implementations, process redesign projects, policy development initiatives, electronic workflow standardization, and cross-unit administrative improvements.
C. Establish strategic priorities for Financial Affairs operational programs, ensuring initiatives move forward efficiently, are properly documented, and are aligned with executive direction and institutional standards.
D. Lead collaborative workgroups to assess current financial workflows, training gaps, documentation needs, or institutional efficiencies, and provide data-driven recommendations for improvement.
E. Oversee the development and implementation of new departmental procedures, guidelines, and technology-based workflows that enhance efficiency, quality, and consistency across Financial Affairs.
F. Provide consultative guidance to Financial Affairs directors and unit administrators regarding operational feasibility, compliance, resource allocation, and change-management related to administrative program development.
G. Act as primary escalation point for issues impacting departmental operations, program implementation, training activities, or workflow documentation, ensuring resolutions are timely and appropriate.

Administrative and System Management
A. Oversee the Project Coordinator's responsibility for Laserfiche workflow operations, including time reporting, form builds, and departmental electronic process maintenance, ensuring overall accuracy, security, timeliness, and cross-unit adherence.
B. Provide final-level review and approval for new or updated workflows, e-forms, process maps, website content, or training documentation before dissemination or implementation.
C. Oversee departmental website content and ensure Financial Affairs web pages, forms, and guidance documents remain accurate, current, and institutionally compliant.
D. Provide ongoing direction to Financial Affairs personnel regarding new requirements, operational expectations, policy changes, and communication strategies for implemented programs or workflow improvements.
E. Coordinate and monitor long-range improvement projects, acting as liaison between Financial Affairs, Information Resources, Marketing, system vendors, and external consultants.
F. Establish governance structure for updates to administrative policies, operational workflows, and technical procedures to maintain consistency, control changes, and eliminate operational ambiguity.

Training and Stakeholder Engagement
A. Provide leadership oversight for departmental training development, auditing training content, and ensuring consistency of message, methodology, and technology adoption standards across Financial Affairs.
B. Ensure end-user experience, training curriculum, policy education, and departmental support meet quality expectations and respond to evolving institutional needs.
C. Provide executive-level communication and change-management support for policy rollouts, workflow transitions, new technology adoption, or administrative restructuring within Financial Affairs.
D. Represent Financial Affairs and its program initiatives during stakeholder engagements, institutional collaborations, administrative meetings, or executive workgroups.

1. Bachelor's degree in business administration, management, communications, legal studies, or a field related to position
2. Five (5) years of professional-level managerial, business, and/or legal experience. A Master's Degree in an area consistent with the duties may be substituted for one (1) year (12 months) of work experience.

Knowledge, Skills and Abilities:
*Working knowledge of the contract management life cycle and project management principles.
*Ability to analyze complex institutional processes, identify deficiencies, identify potential risks, and develop solutions.
*Ability to prioritize tasks, manage multiple projects and consistently meet deadlines in a fast-paced environment;
*Strong organizational abilities to track details, manage documents and maintain efficiency;
*Flexibility to adjust writing approaches and manage evolving institutional needs;
*Ability to interpret, research, and apply regulatory directives pertaining to contracts;
*Proficiency in Microsoft Office products, particularly Excel and Word;
*Ability to establish objectives, implement procedures and develop methods to measure effectiveness of results obtained;
*Able to handle confidential material in a reliable and professional manner
*Strong leadership and supervisory abilities, including delegating workload, evaluating performance, developing competencies, and providing structured feedback.
*Ability to interpret State, University, and School of Medicine policies and apply them to operational decision-making.
*Strong written and oral communication skills
*Ability to develop policy documents, process maps, procedure manuals, and training presentations.
*Ability to build positive, collaborative relationships across administrative units, fostering cooperation, process alignment, and a shared institutional service standard.
*Capacity for independent judgment, prioritization, conflict resolution, confidentiality, and professional discretion.
*Sensitive to the needs of underrepresented minority populations

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

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