Administrative Assistant - Extra Help (5533)

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This position provides administrative and project coordination support for SIU School of Medicine's Development operations. The role assists in overseeing key administrative functions within the development office, including managing information, supporting departmentalworkflows, and coordinating high-impact tasks that involve multiple units and require discretion, accuracy, and timely execution.

Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU
School of Medicine. Provides excellent service to both internal and external customers through
collaboration and partnership; compassion and respect; integrity and accountability; diversity
and inclusion; as well as continuous learning and improvement.

1. Provides executive and administrative support to development leadership by
   coordinating digital fundraising initiatives, including activities within the GiveCampus
   fundraising platform.

2. Maintains an organized overview of project timelines, internal deadlines, and operational
   requirements for online fundraising efforts, including preparation for the annual Day
   of Giving.

3. Assists in planning, organizing, and implementing Day of Giving activities, ensuring
   accurate setup of campaign content, designations, matches, challenges, and related
   digital components within GiveCampus.

4. Reviews, organizes, and updates fund designations and campaign materials to ensure
   accuracy, consistency, and alignment with departmental standards.

5. Drafts and prepares communications, summaries, and reports related to GiveCampus
   activity, Day of Giving progress, donor engagement, and departmental project updates.

6. Investigates, gathers, and analyzes information from various sources to support the planning and maintenance of GiveCampus campaign structures, including tiles, tieredpages, designations, and performance metrics.

7. Supports the planning and implementation of special fundraising initiatives beyond the Day of Giving, including additional campaigns and digital engagement opportunities.

8. Serves as a liaison between development team members, other SIU Medicine departments, and external partners-including platform representatives-to coordinate tasks and ensure accuracy of campaign setup.

9. Maintains digital records, campaign documentation, and confidential information related to fundraising operations.

10. Assists with organizing, tracking, and reconciling fundraising-related data and reportsfrom GiveCampus and other development systems.

1. High School graduate or equivalent;
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
a. college course work in business, finance, accounting or a related field;
* 60 semester hours or an Associate's degree equals one (1) year (12 months)
* 90 semester hours equals two (2) years (24 months)
* 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
* Master's degree or higher equals four (4) years (48 months)
b. progressively more responsible professional, managerial and supervisory experience that included
experience in areas such as supervising staff or a job function, organizing and coordinating office
operations, and performing duties
that lead to knowledge of generally accepted office management principles.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.