Administrative Assistant

As the Main Office Administrator, you'll play a pivotal role in ensuring the smooth operation of our office. Keeping spreadsheets and calendars accurate and up to date. Your role will extend beyond routine tasks, as you may be asked to assist Project Managers or Senior Administrators with administrative projects. Flexibility and adaptability are crucial, as you'll need to juggle multiple priorities and respond to new challenges as they arise. We're looking for someone who can think critically, anticipate needs, and find creative solutions to ensure our Sarasota office runs smoothly and efficiently.

YOUR DAY TO DAY WILL INCLUDE:

• Greet and welcome guests and employees.
• Keep the lobby area clean and inviting.
• Answer all incoming calls.
• Be knowledgeable about our business and employees so that you can answer questions when possible and redirect callers to the appropriate staff.
• Receive and distribute USPS, UPS, and other deliveries.
• Assist with Conference room reservations.
• Coordinate and assist with office breakfast & lunch orders (based on needs).
• Assist with copying, scanning, and binding.
• Assist administrators from other offices with submission of Expense Reports and timesheet issues as needed.
• Update excel spreadsheets with accurate, up to date information.
• Full-time work hours at the Raleigh office are 8:00 am - 5:00 pm, Monday - Friday.

KEY COMPETENCIES:

• Teamwork
• Communication skills - written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Computer Skills including Outlook, Word and Excel
• Punctual & reliable

WHAT WILL MAKE YOU STAND OUT:

• Experience as front desk representative, agent, or similar position with a multi-line phone system a plus.
• A high school diploma is required.
• Willingness to learn new things, accept responsibility, and look for new ways to contribute.
• Positive customer service orientation.
• Experience utilizing Microsoft Excel, Word, & Teams
• Ability to create new excel worksheets with calculating formulas.
• Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm is preferred but not required.

WHAT WE OFFER:

Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned.
• Competitive pay paid holidays, bereavement, and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery.
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options.
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities.
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way.

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.

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