Project Coordinator - Road

When you join American Structurepoint, you gain more than a career. You become part of a family of talented, passionate, good-hearted people who take pride in going the extra mile for our clients. At American Structurepoint, we are known for making the impossible happen for clients across the world who want help building and bettering their communities. We live by our values-excellence, respect, integrity, innovation, and social responsibility. We encourage our experts to try new things and explore new ideas that turn our client's dreams into reality, even if those ideas are unconventional. We invest in our people by offering excellent benefits and training, development, and mentorship opportunities that lead to a rewarding career path. If you are ready for more than a career, we invite you to explore opportunities to join our team and help us improve the quality of life for the communities we serve.

Group: Road

Position: Project Coordinator

Location: Round Rock, Texas

We are seeking a Project Coordinator to provide administrative and project-related support. This role is critical to ensure smooth project execution by providing project administration, cost controls, invoicing, and related support activities for multiple project managers. The ideal candidate is proactive, engaged, detail oriented, and thrives in a collaborative environment. They are self-reliant, organized, and capable of balancing technical excellence with team efficiency to produce high quality work products

Lead project invoicing activities, including tracking budgets, gathering, and validating financial data, preparing draft invoices, and submitting final invoices in accordance with contract requirements.
• Review and interpret contract payment provisions to ensure accurate billing, including verification of labor categories, rates, allowable expenses, and compliance with clientspecific invoicing procedures.
• Coordinate directly with clients on invoicing questions, documentation needs, and paymentrelated followup to support smooth financial management and strong client relationships.
• Support administrative project functions at the direction of multiple project managers, ensuring consistent communication and timely execution of project tasks.
• Maintain and manage individual access permissions to SharePoint and oversee project documentation and records in SharePoint or other internal and clientdirected systems.
• Facilitate project team communication by coordinating meeting schedules, preparing meeting minutes, and developing project forms and templates.
• Perform other duties as assigned to support project delivery

• An Associates Degree or equivalent with an emphasis in Business, Accounting, or a related field.
• Minimum of 5 years of progressive experience in accounting, project administration, or similar roles.
• Command of MS Excel and MS Word.
• Strong understanding of invoicing, contracts, project administration standards, and quality control practices.
• Excellent communication skills with the ability to interface with internal and external clients.