Facilities Manager

• Oversee the maintenance and daily operations of all facilities (HVAC, electric, water, elevators, landscaping, security systems, etc.), to ensure optimal function, safety, and compliance.
• Coordinate with external vendors for repairs, maintenance, and service agreements
• Support office space planning and allocation, ensuring optimal use of office space
• Lead short- and long-term space planning initiatives, manage office renovations and relocations, and coordinate with architects and engineers.
• Handle all aspects of the mailroom, including sorting and distributing incoming mail and packages
• Maintain and order office supplies, ensuring pantry and other common areas are stocked and organized
• Issue and manage security badges for employees and contractors, maintaining an accurate record of active badges
• Ensure compliance with safety regulations and maintain updated certificates of insurance (COIs) for vendors and contractors; Ensure all buildings comply with OSHA, ADA, EPA, state, local, and federal regulations and laws; coordinate inspections, permits, and certifications.
• Manage receptionist staff, ensuring adequate cover during core business hours, planned absences, and sickness
• Coordinate emergency exits and evacuation procedures, and act as a point of contact for any office-related incidents
• Assist with the execution of office events and meetings, including setup and teardown
• Liaise with internal departments to support their facilities and office management needs
• Lead and manage direct reports, providing day-to-day guidance, support, and performance management
• Develop and implement best practices and standard operating procedures for the team to enhance efficiency and effectiveness

• 5-8+ years of experience in facilities management, office operations, or property management.
• Working knowledge of MEP systems (Mechanical, Electrical, Plumbing), HVAC, and building automation systems (BAS).
• Deep understanding of OSHA, ADA, and EPA regulations, as well as local fire and life safety codes.
• At least 2-3 years of experience managing direct reports (specifically reception or maintenance staff).
• Project Management: Proven experience overseeing office renovations, relocations, or large-scale space planning projects.
• Vendor Management: Experience negotiating service level agreements (SLAs) and managing COIs (Certificates of Insurance) for external contractors.
• Communication: Strong interpersonal skills to liaise between internal departments, architects, and executive leadership.
• Physical Ability: Ability to be on-site daily and lift/move up to 50 lbs

This position may require working with, or exposure to goods and information that may be subject to the jurisdiction of the US State Department ITAR regulations (https://www.pmddtc.state.gov/index.html) and the Commerce Departments CCL (https://www.bis.doc.gov/index.php).

Hamamatsu is an Equal Opportunity Employer. All applicants will receive fair and impartial consideration without regard to race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran status, gender identity, sexual orientation, or any other status protected by applicable law.

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