Human Resources/Safety Coordinator

Job Summary

The Office Administrator is responsible for planning, directing and coordinating the administrative office functions, coordinating plant personnel matters, compliance with HR government and corporate regulations, and compliance with accounting policies.

Principle Duties and Responsibilities

• Works closely with plant management to assist with their staffing needs
• Posting jobs and screening applicants
• Managing temporary agencies and employees
• Compliance with pre-employment drug test screening oversees the new hire and orientation process
• Ensures all new hires have access to the Employee Self-Service system and complete their benefits enrollment
• Ensures employees have access to IPay to view and print their paystubs
• Ensures time and attendance system is accurate, and submits hours to the Payroll department on time for processing
• Identifies, researches, and resolves Administrative problems and opportunities
• Assists with accounting functions in accordance with established procedures and Company policy
• Reviewing Internal Control Checklist with Management
• Assists in ensuring the plant complies with Federal, State, and Company personnel laws and regulations, and HR policies and practices
• Distributes and posts communication pieces and materials throughout the office and the plant as necessary
• Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel file
• Completes special projects as needed.
• Performs other duties as required

Job Summary

The Safety Coordinator is responsible for the coordination, facilitation, and supervision of the facility's safety programs and initiatives.

Principal Duties and Responsibilities

• Regularly inspects facility operations to ensure that safe job practices are followed, protective equipment is properly utilized, and all required machine/process guards are in place and operational
• Investigates and facilitate the investigation of all accidents and near-miss occurrences identify trends and causes and ensures that corrective measures are implemented
• Works with management to develop safety programs and incentives as appropriate
• Conducts new hire training and ensures new employees understand safety practices and policies
• Provides training to employees on the safe and appropriate operation of machinery and equipment
• Chairs the Safety Committee
• Ensures the facility maintains the proper number of personnel trained in first aid and CPR and that the required level of safety and medical supplies are maintained in inventory
• Conducts and certifies all forklift training
• Coordinates annual fire inspection tours and planned/unplanned tours by other safety and health regulatory agencies
• Monitors facility hearing conservation program
• Coordinates work duties for employees on medical restrictions
• Maintains appropriate communication with immediate management, Human Resources, and third-party claims administrators
• Maintains OSHA 300 log and other required reports
• Prepares regular and special reports as required
• Performs other duties as required

Qualifications

• Minimum high school diploma with experience in administration/accounting
• Minimum of one year of experience in office administration or related areas
• Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)