Research Administrator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Research Administrator III position supports the fiscal management operations of the Infectious Disease Sciences (IDS) Program. The position collaborates with internal and external stakeholders and partners including Principal Investigators, program, division and center staff, and sponsor organizations to ensure timely and accurate accounting and financial reporting of sponsored research (grants and contracts) in compliance with federal and external sponsor regulations and requirements.

This position requires working on-site three days per week and remote work the remaining days.

This position will co-manage the preparation, interpretation and analysis of financial data, and is responsible for the management and administration of sponsored and non-sponsored research project funds. (Pre and Post award management)

The incumbent works with minimal supervision and reports to the Senior Manager of Research Finance in the Infectious Disease Sciences Program. The Research Administrator III will design, develop, and be responsible for overseeing and managing budget/fiscal systems, policies, and procedures for grant and contract budgets for Principal Investigators and management staff. They are expected to use initiative and sound judgment in carrying out responsibilities within the framework of the appropriate funding source/agencies policies and procedures.

They provide highly responsive, efficient support services and has a broad range of responsibilities including establishes and maintains comprehensive fiscal record keeping systems including budget monitoring and reporting for grants management, subcontract oversight and special project support in support of the program.

This position serves as the liaison for funding issues related to grant, contract, subcontracts, clinical trial budget management and support with an increasing workload for these types of studies in IDS. In this area of responsibility, the RA interprets and ensures compliance with sponsor (federal and industry) guidelines and maintains and manages study payments and milestones.

Develop and guide cost analysis process by establishing and enforcing policies and procedures; providing trends and forecasts; explaining processes and techniques; recommending actions to PIs and program leadership. Performs professional financial and budget analysis for PIs and program leadership promoting strategic decision-making and fiscal responsibility, using research business metrics to clarify all decision-making support optimal decision-making and cost management.
• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding. Oversee and co-manage monthly budgets to actual reporting, year-end summary analysis and trend reporting to program leadership and PIs, and analysis of significant variances at a program and project level. Utilize online financial system to monitor budgets and resolve problems. Ensure accuracy and integrity of financial information in the development of complex technical fiscal analysis and financial reporting to multiple sources according to strict guidelines and deadlines. Review project costing classification and integrity of data used in financial reports, proposing resolutions of discrepancies in financial data to management, as needed.
• Assist in the annual budget process including analysis of submitted budgets compared to budget targets, preparation of summarization reports and communication of results to program leadership/PIs.

The position focuses on setting up of systems for industry-sponsored studies and working with Principle Investigators (PIs) and clinical research staff to maintain, monitor, track and manage study milestones and payments. Each clinical trial is unique as PIs work with a multitude of industry sponsors and each contract and study is unique based on enrollment criteria/eligibility, milestone tracking (e.g., patient visits, screen failures), complexity of reporting data, and close-out procedures.

• Manage/monitor sponsored and non-sponsored research projects funded with restricted contributions and communicate with program leadership/PIs for project approval and set-up, budget monitoring and project close-out. This includes working closely with teams and sub-awarding institutions on managing sub award setup, billing and payments. Conduct all necessary steps in closing out of expired budgets including cost transfers, salary transfers, and verifying that all sponsor payments have been received.
• Oversee accounting for federal sponsored research grants, industry contracts, and other designated funds so that grants and contracts and non-sponsored research projects are managed in accordance with grantor and contractor requirements. Communicate with program leadership/PIs for project approval and set-up, budget monitoring and project close-out. This includes monitoring grant, contract, clinical trial, clinical research, foundation, operational, gift and discretionary budgets to document expenditures and verify proper accountability.
• Monitor non-sponsored research projects funded with restricted contributions and communicate with strategic planning initiative research administrators for project set-up, budgeting and close-out.
• Perform other financial analysis, grants management, and special projects as assigned.

MINIMUM QUALIFICATIONS:

• A Bachelor's Degree or 3 years relevant experience.
• Minimum of one year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office/Adobe.
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables.
• Ability to edit SharePoint sites or basic web pages.
• Knowledge/prior experience with Enterprise Software Systems.
• Ability to source data from systems and generate customized reports.
• Efficiently planning, organizing, and prioritizing your work as well as that of others.
• Ability to tailor communications to specific audiences.
• Ability to navigate complex internal systems and departments.
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.).
• Basic knowledge of accounting terminology.
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA.
• Prior experience or exposure to grant writing/applications.

PREFERRED QUALIFICATIONS:

• Three or more years of grants administration in pre and post award, ideally in a research or not-for-profit environment highly preferred.
• Exceptional analytic skills and demonstrated ability to build financial models for business forecasting, variance analysis, and problem solving and providing recommendation based on results to PI and program management for strategic decision-making.
• Advanced proficiency in Excel (including Pivot Tables), PowerPoint, Access, SharePoint and Word.
• Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology.

The annual base salary range for this position is from $84,489 to $126,713, and pay offered will be based on experience and qualifications.

This position is not eligible for H-1B sponsorship at this time.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).