Administrative Specialist III-Student Services
 University of Arkansas | |
 United States, Arkansas, De Queen | |
| 183 College Drive (Show on map) | |
 Dec 20, 2025 | |
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Closing Date: 01/10/2026 Type of Position:Staff - ClericalWorkstudy Position: Work Shift: Sponsorship Available: Cossatot Community College of the University of Arkansas (UA Cossatot) began in DeQueen, Arkansas in 1975 as an Arkansas Vocational-Technical School, designed to provide relevant workforce training for four counties in southwest Arkansas. Fast forward to now where UA Cossatot has four vibrant campuses and over 1500 students learning in a variety of for-credit disciplines plus a host of area industry employees sharpening their skills through our workforce training programs. UA Cossatot prides itself on a safe work environment, where all employees undergo rigorous background checks and are welcomed to the college with an abundance of hands-on orientations to their positions. UA Cossatot also embraces Continuous Quality Improvement (CQI) where everything we do is measured and analyzed to ensure we are giving students the very best we have to offer. CQI involves all employees and completes a cycle that starts with the strategic plan and ends with an Institutional Effectiveness Evaluation. It's okay to brag a little when you work for UA Cossatot!Cossatot Community College of the University o Arkansas is an NCA-accredited two-year institution affiliated with the University of Arkansas System with Campuses in De Queen, Nashville, Ashdown, and Lockesburg Arkansas. The Colleges designated service area includes Sevier, Little River, Howard and Pike counties. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via the OEOC website: Applicants are required to submit a request for each position to which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at (870) 584-1104. Department:Student ServicesDepartment's Website: Summary of Job Duties:The Administrative Specialist III works under the supervision of the Director of Student Services and provides essential support for enrollment management and student record administration. This position is responsible for accurately entering, maintaining, and monitoring student information across multiple systems while delivering high-quality customer service to both internal and external stakeholders. The role supports institutional effectiveness and compliance with accreditation standards by ensuring the integrity, accuracy, and accessibility of student records throughout the admissions and enrollment lifecycle.Responsibilities Include: *Supporting enrollment management by facilitating completion of the admissions process through verification of requirements, review of applicant documentation, and creation of student prospect records in Workday as needed. *Preparing and distributing admissions-related correspondence and recruitment materials, including acceptance letters and information packets. *Maintaining accurate and up-to-date student records by processing routine information updates, entering attendance records, applying transcript holds per NSLDS notifications, and uploading Encoura ACT records. *Assisting with student record integrity by submitting transcript evaluation requests, reviewing and reconciling records transitioned into Workday, and transferring student documents from Docubase into Workday. *Serving as backup support for diploma pickup when the Registrar is unavailable. *Providing data entry and record accuracy support to Admissions, Institutional Research, Financial Aid, and the Registrar's Office as needed. *Delivering responsive, professional customer service to students, staff, and external stakeholders while supporting institutional compliance and accreditation requirements. Qualifications: * High School Diploma or GED required; Associate degree preferred. * Demonstrated ability to accurately enter, maintain, and review data across multiple information systems. * Strong organizational skills with exceptional attention to detail and accuracy. * Ability to provide professional, courteous customer service to internal and external stakeholders. * Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment. * Proficiency with standard office software and the ability to learn institutional systems (e.g., Workday, student information systems). * Ability to successfully pass a nationwide criminal background check and the Arkansas Child Maltreatment Central Registry check. Additional Information: Salary Information: Required Documents to Apply: Optional Documents: Recruitment Contact Information: All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background CheckCossatot Community College of the University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:Manipulate items with fingers, including keyboarding Occasional Physical Activity:N/A Benefits Eligible:Yes | |