Program Manager -Neurology

We're looking for a Program Manager to join our General Medical Education (GME) team and help keep our residency/fellowship program running smoothly. In this role, you'll work closely with the Program Director and play a key part in supporting our residents, managing program operations, and making sure we meet ACGME requirements. If you enjoy organizing, communicating, and helping others succeed, this job has a little bit of everything-accreditation work, recruitment, scheduling, event planning, and plenty of behind-the-scenes coordination.

RESPONSIBILITIES

Accreditation & Compliance: Track and gather program data for surveys and reports. Coordinate ACGME site visits, self-studies, and reviews. Maintain Program Evaluation Committee minutes and action items. Support Annual Program Evaluations, Clinical Competency Committee processes, Milestones reporting, and other required reviews.

Recruitment & Onboarding: Manage ERAS and NRMP processes. Organize interview days and coordinate schedules, itineraries, and applicant communication. Lead Rank Meeting logistics.

Resident/Fellow Scheduling: Enter and maintain schedules in the Residency Management System. Work with leadership to build call schedules. Track all trainee leave (vacation, sick, parental, FMLA, conferences) and ensure work hour compliance.

Program Operations & Liaison: Serve as the main contact between residents/fellows, Program Director, and the GME Office. Assist trainees with program questions and documentation needs.

Curriculum & Education Support: Assist with curriculum planning (core sessions, workshops, bootcamps). Create and track evaluations and track conference attendance for committees. Support educational sessions and orientation.

Communication & Meeting Management: Send official program communications, help coordinate visiting residents/fellows. Maintain program websites. Schedule meetings, prepare agendas, and take minutes.

Finance & Budget: Monitor program budget and spending, track resident/fellow professional development funds. Coordinate travel and process reimbursements. Assist with mid-year financial projections.

Policies, HR, and Compliance: Distribute and explain program policies, track leaves of absence and licensure requirements. Collect credentialing documents and support J-1 visa submissions. Monitor mandatory training and certifications.

Resident/Fellow Wellness & Events: Plan and coordinate program events, purchase program swag, and manage address lists.

QUALIFICATIONS

• Associate degree or equivalent related experience required.

• Administrative experience needed (healthcare/education preferred).

• Skilled working with Microsoft Office products and must be highly capable of managing schedules and calendars.

• TAGME certification preferred or willingness to earn within 3 years.