Clinical Informatics Specialist

The Clinical Informatics Specialist (CIS) will work with teams across the IT department to devise solutions that meet both the reporting and analytical needs of the local community of UC Davis clinical researchers and the data sharing mandates of the national consortium of Clinical and Translational Science Centers. They will support clinical researcher projects by extracting complex datasets from Epic's relational databases as well as other non-proprietary relational databases. The CIS will perform all tasks associated with these data retrieval projects including requirements gathering, data retrieval, curation, validation, secure data delivery and accounting of disclosures. The Clinical Informatics Specialist will also participate in evaluating and enhancing analytics tools and improving data provisioning processes. Protection of Personal Health Information (PHI) in line with HIPAA standards which may include de-identification of data, are imperative to the role. Work and decisions are reviewed in terms of meeting objectives when performed within the accepted parameters of UCD/UCDH policies and procedures and the general guidelines of the department.

Apply By Date: December 9, 2025 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Obtain Cogito fundamentals, Caboodle Model and Clarity Model Certification within 6 months of hire.
• Bachelor's degree or equivalent in Computer Science, Health Informatics, Public Health, or Health Care Administration or equivalent experience and/or training.
• Minimum 5 years of experience in the analysis, retrieval and management of clinical data from a healthcare software system.
• Minimum of 1 year of experience working with standardized healthcare codes (e.g., ICD, COT, LOINC, SNOMED).
• Experience with various office software tools such as Microsoft Project, Work, Excel, PowerPoint, and Visio.
• Expertise with various programming languages and software such as SQL, stored procedures, XML Python, J2EE, VBA, Shell Script, Excel, Tableau, Crystal Reports, and Business Objects.
• Familiar with the use of secure file sharing such as SFTP.
• Highly proficient in Structured Query Language (MS SQL and Oracle).
• Working knowledge of Extract, Transform and Load (ETL) applications.
• Highly proficient in Structured Query Language (SQL); experience with query tuning and optimization.
• Excellent analytical skills to develop and/or comprehend complex technical, clinical, research, and fiscal information; ability to absorb information to make timely and sound decisions.
• Demonstrated experience translating customer requirements into technical specifications and documentation.
• Excellent organizational skills to determine and prioritize workload to ensure timely completion of tasks.
• Identify and communicate problems in a collaborative, professional manner.
• Ability to deal with highly confidential, secured, and financial matters and comply with HIPAA and privacy rules.
• Comfortable working independently with minimal direction in a dynamic and diverse environment.
• Experience with various office software tools such as Microsoft Project, Word, Excel, PowerPoint, and Visio.
• Oracle and MS SQL Server experience.
• Advanced interpersonal communication skills to convey highly technical technical information to all levels of clinical users in a clear and concise manner.
• Ability to use logic and flow diagrams to describe the functional processes of a system that both end-users and programmers can understand.
• Familiarity with data governance and data stewardship principles and practices.

Preferred Qualifications

• EPIC Clinical Data model certification.
• Master's degree or equivalent in Computer Science, health Informatics, Public Health, or Health Care Administration.
• Prior experience with data extract from Caboodle and/or Clarity.
• Familiarity with OMOP Common Data Model.
• Familiarity with visualization and analytical tools (Business Objects, Tableau, SSRS, etc.).
• Utilization of ServiceNow.
• Caboodle Data Model experience.
• Experience with OMOP Common Data Model.
• Expertise with various programming languages and software such as XML, Python, J2EE, Excel, Crystal Reports, and Business Objects.
• Previous involvement in quality improvement or research projects related to hospital operations, ambulatory clinical operations, emergency medicine, trauma, etc.
• Prior background with clinical research projects.
• Knowledge of healthcare operational practices and principals.
• Practical application of HIPAA and privacy rules.
• Awareness and understanding of University policies and procedures.

Key Responsibilities

• 70% - Clinical data retrieval
• 30% - Process Improvement

Department Overview

The Enterprise Analytics and Data Services (EADS) site is a compilation of the data assets, software tools, and analytics support resources available at UC Davis Health to optimize access to and facilitate the most effective use of data. The Data Access and Delivery Team (DADT), part of the EADS, includes analysts specializing in business intelligence, data quality and documentation, and multiple SQL developers with broad expertise in EHR-derived health data and research data retrieval. Members of the DADT are guided by best practices and standard operating procedures created by HDOC subcommittees, Process Improvement Teams in the EADS, and EADS leadership to ensure efficient, high-quality data asset generation and provisioning. The Research Data Fulfillment resides in the DADT and provisions data for research studies.

POSITION INFORMATION

• Salary or Pay Range: $8,533.33 - $16,866.66
• Salary Frequency: Monthly
• Salary Grade: Grade 25
• UC Job Title: CLIN INFORMATICS SPEC 4
• UC Job Code: 006049
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Monday - Friday
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Occasional Up to 3 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be able to work outside of standard 8-5 hours as needed to align with researcher's schedule (infrequent). Must be able to travel for training / certification and yearly conferences as needed

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks