Position Details
Position Information
| Recruitment/Posting Title |
Senior Program Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
RHS Counseling & Psych Svcs |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for
RHS Counseling & Psych Services.
Among the key duties of the position are the following:
- Provides confidential, executive-level support and program coordination to the Director of CAPS and assistance to CAPS Leadership team.
- Coordinates all onboarding and off boarding staffing activities for CAPS staff and Doctoral Interns.
- Oversees completion of initial application and maintenance of clinical privileging documentation for all CAPS clinical staff.
- Acts as departmental liaison with internal and external departments, including Human Resources, Information Technology, and Marketing, Facilities, Payroll and other campus partners to ensure smooth operations.
- Ensures compliance with and distribution of University and CAPS policies to all staff, maintains records of staff, meetings and archives of CAPS data.
- Provides overall coordination and oversight for activities and budgets related to purchases and professional development for all CAPS staff.
|
| FLSA |
Nonexempt |
| Grade |
05 |
| Salary Details |
|
| Minimum Salary |
68278.480 |
| Mid Range Salary |
84393.980 |
| Maximum Salary |
100509.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field and at least two (2) years of relevant experience in a program coordination or administrative function that includes coordination of work; or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Good communication skills and computer literacy.
- Ability to work independently.
- Ability to interact effectively with a wide range of academic and health professionals, students, parents and vendors.
- Ability to multi-task and embrace change.
- Ability to answer phones cordially and provide customer service assistance with little or no supervision.
- Ability to proofread, compose routine correspondence and reports; work under constant deadlines and maintain a detail-oriented approach to each task.
- Ability to manage multiple conflicting priorities.
- Ability to demonstrate computer competency and proficiency in Microsoft Office Suite and statistical analysis software (SPSS) as well as qualitative analysis skills.
- Demonstrates communication skills both written and oral.
- Ability to perform statistical analysis.
|
| Preferred Qualifications |
- Experience dealing with high-level administrators/executives in a higher education environment.
- Experience using databases and computerized health and counseling records.
|
| Equipment Utilized |
- Competency with common business software (e.g., Microsoft Office, including Outlook, Word, PowerPoint, Excel and Publisher).
- Ability to work with electronic health scheduling software (e.g., Medicat).
|
| Physical Demands and Work Environment |
- Ability to travel on occasion to various Rutgers-New Brunswick locations.
- Light lifting.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST2383 |
| Posting Open Date |
11/25/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Nov 25, 2025