Cleared Senior Management Assistant - ND Component Engineering, Onsite

Sandia National Laboratories is the nations premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

The ND Component Engineering Center is searching for a dynamic and proactive Senior Management Assistant (SMA) to support the center Director and enhance the overall operations of the center. This pivotal role involves managing the Director's complex calendar and coordinating travel arrangements related to Center Business, Program, and Laboratory responsibilities.

As the 8400 SMA, you will play a crucial role in fostering effective relationships with a diverse range of internal and external stakeholders. Your responsibilities will include prioritizing and organizing meetings across the full spectrum of Center 8400 work locations and customers. You will also track action items, anticipate upcoming priorities, and manage communications with all levels of management at Sandia, NNSA, and various federal and non-federal agencies. Your expertise will be essential in generating correspondence, developing agendas, and maintaining organized files.

In this role, you will collaborate closely with the 8400 Director, Senior Managers, Senior Engineers, and their Office Management Assistants. Your skills will be vital in ensuring that business needs are met efficiently, often under tight deadlines. Key responsibilities include establishing effective office management practices and minimizing the Director's involvement in matters that can be handled by you or other team members. You will also facilitate teamwork among the center's Office Management Assistants, providing mentorship and resolving administrative support issues as they arise.

Additionally, you will work alongside Division 8000 personnel to support California site activities and ensure seamless coverage of the ALD office. Your assistance may also extend to other Directors as needed.

Key Responsibilities:

• Maintain the Director's calendar and coordinate meetings.
• Arrange travel, process expense reports, and reconcile corporate credit card statements.
• Set up and coordinate customer visit meetings.
• Manage office functions, including office moves.
• Manage Center property inventories and related actions.
• Handle classified artifacts in the Director's suite.
• Coordinate signature items and maintain the electronic signature database.
• Oversee Center records, such as Non-Disclosure Agreements.
• Execute requirements for in-person, virtual, and hybrid meetings.
• Process incoming and outgoing unclassified visits and manage logistics.
• Lead initiatives and corporate processes, including property coordination and Ethics training.
• Maintain and monitor the center's training records.
• Handle multiple tasks simultaneously with attention to detail in a fast-paced environment.
• Mentor and lead the Center administrative team.
• Organize Center All-Hands Meetings, Manager Meetings, and special recognition ceremonies.
• Serve as a resource for organizational policies and procedures.
• Provide backup support for the Division 8000 EA as needed.
• Capture and track action items for the Business Administrative Team.
• Exercise discretion and judgment when dealing with high-level contacts and sensitive information.
• Model professionalism and a helpful demeanor.
• Anticipate challenges and opportunities proactively.
• Assist in preparing presentations and written communications at the Center level.
• Respond to and coordinate urgent customer requests and concerns.
• Manage the Director's email queue.
• Lead the coordination of community-building events.

Mentorship and Guidance for Administrative Professionals:

• Provide training and support to other Administrative Professionals as needed
• Serve as a center-wide resource and role model for Administrative Professionals
• Assist in hiring, onboarding, and training new Administrative Professionals
• Foster team collaboration across the Labs

Due to the nature of the work and the Center's business model, the selected applicant must be able to work onsite, in California, full time.

Join us at the ND Component Engineering Center, where your contributions will directly impact our mission in Nuclear Deterrence. If you are ready to take on this exciting challenge, we encourage you to apply!

$74,400 - $122,600

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

• High school diploma plus five or more years of relevant experience; or equivalent combination of education and experience.
• Active DOE Q security clearance with the ability to obtain Sigma 15 access, which is required (Note Sigma 15 access may require a polygraph).

• Previous SMA experience at Sandia.
• Proficiency with common office software for word processing, spreadsheets, presentations, and collaboration.
• Demonstrated ability to team effectively with managers, staff, other senior management assistants, office management assistants, and executive assistants.
• Proven experience managing and prioritizing multiple tasks and working independently.
• Excellent verbal and written communication abilities, customer service skills, and attention to detail.
• Ability to develop and propose efficiency and/or tool improvements.

The California Nuclear Deterrence Component Engineering Center provides design engineering, qualification, product realization, sustainment, and advanced development for a suite of nuclear weapon component technologies. Our work supports the Laboratories purpose: develop advanced technologies to ensure global peace.

The Centers portfolio includes the following systems:

• Telemetry systems for Joint Test Assemblies (JTAs)
• Handling gear used for weapon operations
• Gas transfer systems (GTS) for CA weapons
• A variety of use-control subsystems

The Centers work is enabled by partnerships with organizations throughout Sandia and the Nuclear Security Enterprise, especially those that provide a deep scientific understanding of weapon system performance throughout the lifecycle.

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the `posting date. Sandia reserves the right to extend the posting date at any time.

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.